Payroll Specialist

Key Responsibilities

• Process weekly and semi-monthly payrolls accurately, timely, confidentially, and in compliance with applicable federal, state, and local requirements for a multi-state workforce.
• Enter, validate, and maintain payroll data, including pay rates, earnings, deductions, taxes, garnishments, benefit elections, direct deposits, employee status changes, and payroll adjustments.
• Review payroll registers, exception reports, audit reports, time records, and supporting documentation to identify and resolve discrepancies before processing.
• Process manual checks and off-cycle payrolls as required and maintain complete payroll records and supporting documentation.
• Research, resolve, and document payroll issues and inquiries, providing timely guidance and professional support to employee-owners, managers, Human Resources, and Finance.
• Support month-end, quarter-end, and year-end payroll reconciliations, reporting, audits, and processing activities.

• Administer payroll tax reporting, filings, reconciliations, notices, and year-end activities, including W-2 processing, to ensure timely and accurate compliance.
• Maintain compliance with federal, state, and local payroll, tax, wage and hour, garnishment, levy, and required deduction regulations.
• Monitor regulatory changes and payroll notices, research requirements, and coordinate resolution with payroll vendors and government agencies as needed.
• Prepare and maintain payroll compliance documentation for internal and external audits.

• Maintain payroll and timekeeping system data, audit employee time records, and partner with field Human Resources and supervisors to resolve exceptions and protect data integrity.
• Support payroll and HRIS configuration, maintenance, troubleshooting, testing, upgrades, implementations, integrations, and data validation.
• Prepare recurring and ad hoc payroll reports and reconciliations for Human Resources, Finance, Accounting, and management.
• Document payroll procedures and support communications, education, and training related to payroll and timekeeping processes.
• Serve as the Company’s payroll subject matter expert, providing guidance on payroll practices, system functionality, tax requirements, and compliance matters.
• Partner with Human Resources, Finance, Accounting, Information Technology, and payroll vendors on process improvements, modernization initiatives, annual activities, and other assigned projects.

Skills, Knowledge and Expertise

• 4+ years of multi-state payroll administration experience. 
• Associate degree in Accounting, Business, Human Resources, or a related field required; Bachelor's degree preferred, or an equivalent combination of education, training, and progressively responsible payroll experience.
• Demonstrated experience processing high-volume payrolls. 
• Experience with HRIS and payroll systems such as Dayforce, Paylocity, UKG, Workday, or similar platforms. 
• Strong knowledge of payroll tax reporting and wage and hour compliance. 
• Advanced Microsoft Excel skills. 
• Strong analytical, organizational, and auditing skills. 
• Experience reconciling payroll-related financial data. 
• Ability to maintain confidentiality and exercise sound judgment.
• Demonstrates behaviors consistent with The Trinidad Benham Way: Work Together, Show You Care, Take Initiative, and Find a Way. 
• Resourceful and curious with a strong desire to learn, solve problems, and continuously improve processes. 
• Team-oriented professional who partners effectively with employees, managers, and colleagues to achieve shared goals. 
• Proactively seeks solutions, takes ownership of assigned responsibilities, and follows through on commitments.

• Certified Payroll Professional (CPP) designation. 
• Experience supporting HRIS implementations. 
• Experience with manufacturing, food production, or multi-location environments. 
• Dayforce implementation or administration experience.

Benefits

• Employee-owned
• Insurance coverage that includes medical, dental, vision and life insurance and flexible spending accounts
• 401(k) with employer match
• Paid holidays and competitive vacation/sick pay plans
• Tuition assistance program 
• Employee stock ownership program (ESOP)