Executive Support Specialist

Key Responsibilities

• Manage and maintain the Chief Financial Officer, Chief Revenue Officer & Chief Technology and Product Officer’s calendar, scheduling meetings, resolving conflicts, and providing timely reminders and briefing materials. 
• Coordinate domestic and international travel arrangements (flights, hotels, ground transportation) for supported executives. 
• Prepare, review, and submit expense reports accurately and on time. 
• Draft, proofread, and format correspondence, presentations, and documents to a high standard. 
• Screen and triage inbound emails, messages, and inquiries; direct or escalate as appropriate. 
• Act as a point of contact for internal teams and external stakeholders seeking time with supported executives. 

• Provide on-the-ground logistical support for corporate events including All Hands, QBRs, Board meetings, and executive offsites. 
• Assist with venue coordination, vendor liaison, catering, A/V setup, and attendee management under the direction of the Manager. 
• Support post-event administration including feedback collection, budget reconciliation, and documentation. 
• Assist in tracking project milestones and action items for integration and other corporate workstreams. 
• Prepare meeting agendas, take minutes, and follow up on action items as directed. 
• Carry out ad-hoc research, administrative, and project tasks to support the broader Executive Operations function. 

Skills, Knowledge and Expertise

• Substantive demonstrable experience in C-Suite and executive office administrative and operational support gained in an executive assistant, operations coordination or equivalent role. 
• Strong organisational skills with exceptional attention to detail. 
• Proficiency in Microsoft Office Suite and Google Workspace. 
• Excellent written and verbal communication skills. 
• Ability to handle confidential information with discretion and professionalism. 
• Proactive, resourceful, and able to manage competing priorities in a fast-paced environment. 
• Willingness to work extended hours as required for events. 

• Prior exposure to corporate events, project coordination, or executive support in a technology or financial services firm. 
• Familiarity with project management tools such as Jira, Confluence, or Asana. 
• Experience supporting a fast-growing, global organisation. 

Benefits

• Health & Financial Security: 
  • Medical, Dental, and Vision insurance 
  • Flexible Spending Accounts (FSA) & Health Savings Accounts (HSA) 
  • 401(k) retirement plan 
  • Pre-tax transit and parking benefits 
• Time Off & Flexibility: 
  • Enjoy the best of both worlds: the energy and collaboration of in-person work, combined with the convenience and focus of remote days. This is a hybrid position requiring three days of in-office collaboration per week, with the flexibility to work remotely for the remaining two days. Our hybrid model is designed to balance individual flexibility with the benefits of in-person collaboration, enhanced team cohesion, spontaneous innovation, hands-on mentorship opportunities and strengthens our company culture. 
  • 22 days of Paid Time Off (PTO) per year, with the option to roll over unused days. 
  • One dedicated day per year for volunteering. 
  • Two professional development days per year to allow uninterrupted professional development. 
  • An additional PTO day added during milestone anniversary years. 
  • Robust paid holiday schedule with early dismissal. 
  • Generous parental leave for all parents (including adoptive parents). 
• Work-Life Support & Resources: 
  • Budget for tech accessories, including monitors, headphones, keyboards, and other office equipment. 
  • Backup child and pet care, as well as tutoring services. 
  • Milestone anniversary bonuses. 
• Wellness & Lifestyle Perks: 
  • Stipend and subsidy contributions toward personally-owned cell phones 
  • Contributions for gym memberships and health/wellness initiatives. 
  • Discounted healthcare premiums. 
  • Healthy meal delivery program subsidies.