26-583.B - Payroll Administrator - Sr.

Essential Job Responsibilities:

• Manages payroll data and supports accurate weekly, bi‑weekly, and off‑cycle payroll processing across multiple entities, ensuring proper timesheets and wage calculations.
• Maintains and updates payroll system records for hires, rehires, terminations, job changes, compensation adjustments, and retroactive entries with increasing independence.
• Reviews Time & Absence, Earnings, and Payroll Worker Data reports to validate hours and salary accuracy before payroll submission.
• Prepares and distributes payroll registers and cycle documentation, ensuring completeness and accuracy.
• Processes voluntary and involuntary deductions—including garnishments, child support, and tax levies—while ensuring compliance with federal and state requirements.
• Oversees direct deposit setup and resolves issues such as rejections or reissued payments.
• Initiates and reconciles payroll‑related wires for wages, taxes, garnishments, 401(k), HSA, and reimbursements; verifies contribution accuracy prior to vendor submission.
• Supports quarterly tax activities, research discrepancies, updates SUI rates, and ensures compliance within Workday and ADP SmartCompliance.
• Conducts New Hire Orientation and manages new‑hire, lump‑sum, and state reporting, including off‑cycle bonus payrolls.
• Ensures compliance with final‑paycheck laws and processes termination pay accurately and on schedule.
• Serves as a resource for employees and supervisors, resolving payroll and timekeeping issues and escalating complex matters as needed.
• Prepares financial, statistical, and operational reports (OSHA, TERO, CRI, forecasts) and assists with internal and external audits.
• Collaborates with IT, HR, AP, and other partners to improve payroll processes and enhance system efficiency.
• Develops and delivers payroll training materials to employees and managers, supporting knowledge transfer and consistency.

Other Job Responsibilities:

• Demonstrates company values—integrity, ownership, urgency, alignment, and innovation—while supporting the company’s mission and maintaining reliable attendance.
• Performs additional duties as assigned by management.

Qualifications:

• Five (5) years of payroll processing experience; oil and gas and Workday experience preferred.
• Skilled in multi‑entity payroll, alternative schedules, incentive pay, and payroll tax and garnishment processing.
• Proficient with 401(k)/HSA contributions, wire transfers, journal entries, and reconciliations.
• Strong knowledge of payroll practices and federal/state labor and tax regulations.
• Detail‑oriented, analytical, and able to manage multiple priorities and deadlines in a fast‑paced environment.
• Demonstrated ability to maintain confidentiality and build effective working relationships at all levels.
• Excellent communication, organization, and planning skills.
• Proficient in Microsoft Excel, Word, and PowerPoint; strong customer‑service mindset.

Education Requirements:

• Required: High School Diploma or GED equivalent.
• Preferred: Bachelor’s degree in human resources, business administration, accounting, or a related field from an accredited four‑year institution.

Certifications, Licenses, Registrations:

• FPC Certification required
• CPP Certification preferred

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