Executive Assistant | Shelby | Full Time

Our Mission: Quality, compassionate care for all.

Our Vision: Reimagine health care through connection, service and innovation.

Our Core Values: Be Kind | Trust and Be Trusted | Work Together | Strive for Excellence.

The ideal candidate is highly dependable, accountable, approachable, technologically proficient, and committed to teamwork. Success in this role requires exceptional organizational skills, the ability to manage multiple competing priorities, sound judgment, and a proactive, solution-oriented mindset.

Qualifications

• Minimum of three (3) years of experience in an executive assistant, senior administrative support, or comparable role required.
• Minimum of two (2) years of college or vocational training preferred. Healthcare experience preferred.
• Demonstrated reliability, accountability, and consistent follow-through on responsibilities and deadlines.
• Exceptional organizational and time-management skills with the ability to multitask, prioritize competing demands, and adapt to changing needs in a fast-paced environment.
• Strong initiative, critical thinking, and problem-solving skills with the ability to anticipate needs and work independently with minimal supervision.
• Demonstrated commitment to teamwork, collaboration, and supporting colleagues to achieve shared goals.
• Approachable, professional, and service-oriented with the ability to build positive working relationships at all organizational levels.
• Excellent verbal and written communication skills, including the ability to handle sensitive situations with tact, professionalism, and diplomacy.
• Strong technological proficiency, including Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and Teams), with the ability to quickly learn and adapt to new systems and software.
• High attention to detail, accuracy, and commitment to producing quality work.
• Ability to maintain confidentiality, exercise sound judgment, and demonstrate integrity, kindness, and empathy.
• Demonstrated flexibility, adaptability, and willingness to assist others as organizational needs evolve.

Job Specific Duties

• Provides comprehensive administrative support to the assigned President and Senior Leadership Team, including scheduling, correspondence, calendar management, and special projects.
• Serves as a dependable, approachable, and professional point of contact for leadership, employees, and external stakeholders.
• Proactively anticipates executive needs, identifies priorities, and takes initiative to ensure efficient daily operations.
• Effectively manages multiple responsibilities, competing deadlines, and changing priorities while maintaining accuracy, organization, and professionalism.
• Demonstrates accountability by taking ownership of assigned tasks, communicating progress, and consistently following through on commitments.
• Coordinates meetings, prepares agendas, arranges necessary resources and technology, records minutes, and follows up on action items in a timely manner.
• Drafts and prepares correspondence, reports, proposals, presentations, and other executive-level communications.
• Gathers, organizes, and presents information from leadership, departments, and stakeholders using spreadsheets, charts, graphs, and presentations as requested.
• Utilizes technology efficiently to manage administrative workflows, improve processes, and support executive operations. Demonstrates willingness to learn and implement new systems.
• Maintains and tracks expense reports and provides timely, accurate reconciliations to the CFO or designated leadership.
• Handles sensitive and confidential information with discretion and maintains records in accordance with organizational protocols.
• Demonstrates a team-first approach by collaborating with other Executive Assistants, supporting fellow Presidents and leadership teams, and providing assistance as needed.
• Maintains flexibility and composure when responding to urgent requests, schedule changes, and evolving organizational priorities.
• Builds positive working relationships through professionalism, approachability, effective communication, and a willingness to assist others.
• Serves as a liaison between executive leadership, internal departments, and external organizations.
• Serves as a resource for API timekeeping processes as assigned.
• Consistently demonstrates reliability, accountability, initiative, and a commitment to high-quality service while representing Logan Health's mission, vision, and values.

Additional Information

The above essential functions are representative of the major duties associated with this job classification. Specific responsibilities may vary based on departmental and organizational needs. Additional duties may be assigned consistent with the knowledge, skills, and abilities required for the position. Not all duties may be assigned to every position.

Shift:

Schedule: Monday - Friday

Logan Health operates 24 hours per day, seven days per week.  Schedules are set to accommodate the requirements of the position and the needs of the organization and may be adjusted as needed.

Notice of Pre-Employment Screening Requirements

If you receive a job offer, please note all offers are contingent upon passing a pre-employment screening, which includes:

• Criminal background check

• Reference checks

• Drug Screening

• Health and Immunizations Screening

• Physical Demand Review/Screening

Equal Opportunity Employer

Logan Health is an Equal Opportunity Employer (EOE/AA/M-F/Vet/Disability). We encourage all qualified individuals to apply for employment. We do not discriminate against any applicant or employee based on protected veteran status, race, color, gender, sexual orientation, religion, national origin, age, disability or any other basis protected by applicable law. If you require accommodation to complete the application, testing or interview process, please notify Human Resources.