HR Coordinator

Description

Work Arrangement: This position is fully in-person. Hybrid or remote work is not available. 

About The Kennedy Collective 

The Kennedy Collective is a Connecticut-based nonprofit organization serving individuals with intellectual and developmental disabilities, veterans, and individuals facing barriers to employment. Our employees play a critical role in supporting our mission, and the Human Resources team helps ensure they have the resources, support, and guidance needed to succeed. 

Position Summary 

The Human Resources Coordinator provides administrative and operational support for the Human Resources Department while serving as the organization's designated DDS Medication Coordinator. This position supports recruitment, onboarding, employee records administration, HRIS management, employee compliance tracking, leave administration support, training coordination, and regulatory compliance activities. 

The role works closely with HR leadership and employees throughout the organization to ensure accurate documentation, responsive employee support, and compliance with organizational policies and applicable federal and state laws. 

This position offers valuable exposure to multiple areas of Human Resources, making it an excellent opportunity for candidates interested in growing their HR careers.  

Why Join The Kennedy Collective? 

• Make a meaningful impact supporting employees who serve individuals with disabilities, veterans, and individuals facing barriers to employment. 
• Gain hands-on experience across multiple areas of Human Resources. 
• Develop skills in onboarding, employee relations support, leave administration, HR compliance, HRIS administration, and credentialing. 
• Work collaboratively with HR leadership while building a strong foundation for future HR career growth. 
• Participate in ongoing professional development and training opportunities. 

Core Competencies: 

• Human Resources Administration 
• Regulatory Compliance 
• Customer Service 
• Communication & Collaboration 
• Organization & Time Management 
• Attention to Detail 
• Problem Solving 
• Confidentiality & Professionalism 
• Ethics & Integrity 

Essential Duties and Responsibilities:

Human Resources Functions 

• Assist with recruitment activities, including posting vacancies, reviewing applications, scheduling interviews, conducting reference checks, and coordinating pre-employment requirements. 
• Coordinate employee onboarding, orientation, and new hire documentation. 
• Maintain accurate and confidential personnel records. 
• Process employment status changes, including hires, promotions, transfers, leaves of absence, and separations. 
• Maintain employee information within the Human Resources Information System (HRIS). 
• Track employee certifications, licenses, training requirements, and compliance deadlines. 
• Assist employees and leaders with HR-related questions regarding policies, payroll, benefits, and employment procedures. 
• Support leave administration processes, including FMLA, Connecticut Paid Leave, ADA accommodations, workers' compensation, and other employee leave programs. 
• Provide administrative support for employee relations matters, investigations, performance management activities, and corrective action processes. 
• Prepare reports, correspondence, presentations, and HR-related documentation. 
• Support employee engagement, recognition, retention, and HR initiatives. 
• Participate in audits, compliance reviews, and process improvement projects. 

DDS Medication Coordinator Functions 

• Serve as the organization's DDS Medication Coordinator. 
• Coordinate medication administration certification and recertification activities. 
• Track certification status and maintain compliance records. 
• Coordinate training schedules and documentation requirements. 
• Conduct routine audits and quality assurance reviews. 
• Work collaboratively with nursing, residential, and program teams regarding medication compliance activities. 
• Maintain required documentation and reports. 
• Assist with corrective action plans and follow-up activities related to medication administration compliance. 

Ideal Candidate 

You will be successful in this position if you: 

• Enjoy helping employees and solving problems. 
• Can manage multiple high priorities while maintaining accuracy.
• Can work in a fast paced environment autonomously.  
• Are organized and detail-oriented. 
• Value confidentiality and professionalism. 
• Have strong customer service and communication skills. 
• Are interested in building a long-term career in Human Resources. 
• Enjoy working in a mission-driven organization. 

Requirements

Required 

• High School Diploma or equivalent required. 
• Minimum two (2) years of administrative, Human Resources, compliance, employee services, healthcare administration, or related experience. 
• Experience maintaining confidential records and documentation. 
• Proficiency with Microsoft Office Suite and business software applications. 
• Strong organizational, communication, and customer service skills. 
• Ability to manage multiple priorities while maintaining accuracy and attention to detail. 

Preferred 

• Associate's or Bachelor's degree in Human Resources, Business Administration, Psychology, Healthcare Administration, Organizational Leadership, or related field. 
• SHRM-CP, PHR, or other HR certification. 
• Experience with HRIS systems, preferably Paylocity. 
• Experience in nonprofit, healthcare, developmental disabilities, or human services organizations. 
• Experience tracking certifications, credentialing, compliance activities, or training requirements. 
• Exposure to employee relations, leave administration, workplace investigations, or compliance programs. 

Important Note 

Previous DDS Medication Coordinator experience is helpful but not required. Candidates with strong administrative or Human Resources experience and a willingness to learn are encouraged to apply. 

Physical Requirements

• Ability to remain stationary and operate standard office equipment for extended periods.
• Ability to occasionally lift and carry up to 20 pounds.
• Ability to travel between organizational locations for meetings, employee support, training, compliance activities, and operational needs.
• Ability to communicate effectively in person, virtually, and by telephone.

Working Conditions

• Primarily works in a professional office environment with periodic travel between organizational locations.
• Regular interaction with employees, leaders, healthcare professionals, regulatory agencies, vendors, and community partners.
• May occasionally work evenings or weekends to support orientation sessions, training activities, compliance requirements, or other organizational initiatives.

Compensation and Benefits

Compensation

• Compensation for this position is based on experience, qualifications, and applicable organizational compensation practices, where applicable.
• The salary range for this position will be provided in accordance with applicable federal and Connecticut pay transparency requirements.

Benefits

Eligible employees may participate in The Kennedy Collective's comprehensive benefits program, subject to plan eligibility requirements, which may include:

• Medical, dental, and vision insurance 
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options, where applicable 
• Employer-paid life and disability insurance 
• Retirement savings plan with employer contributions, if eligible 
• Paid time off and floating holidays 
• Employee Assistance Program (EAP) 
• Professional development and training opportunities 
• Employee discount and wellness programs 
• Additional voluntary benefits offered by The Kennedy Collective

Equal Employment Opportunity

The Kennedy Collective is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees without regard to any characteristic protected by applicable federal, state, or local law. The Kennedy Collective also provides reasonable accommodation to qualified applicants and employees in accordance with applicable law.