TITLE PROCESSOR I

EXTRAORDINARY PEOPLE. EXCITING POSSIBILITIES. GREAT OPPORTUNITY. 

Custom Truck One Source has changed the way the industry looks at specialized trucks and heavy equipment solutions. With sales, rentals, aftermarket parts and service, equipment customization, remanufacturing, financing solutions, and asset disposal, our team of experts, vast equipment breadth and integrated network of locations across North America offer superior service and unmatched efficiency for our customers. Your success is what's next with Custom Truck One Source.

Summary

Title Processor I is responsible for the accurate, timely, and compliant processing of vehicle titles, registrations, plates, and temporary tags for sales transactions. This role supports regulatory compliance, audit readiness, and customer delivery timelines by ensuring proper documentation and adherence to state and federal requirements.

Essential Duties and Responsibilities

Title & Registration Processing

• Process vehicle titles, registrations, plates, mock-ups, duplicate title, and temporary tags for sales transactions
• Review MSOs, titles, lien documents, and supporting paperwork for accuracy and completeness
• Prepare and submit legal transfer documents to state DMVs, Bank Institute, and/or customer
• Conduct routine DMV interactions, including submissions, follow-ups, and issue resolution
• Scan, track, and maintain title and registration records in internal systems
• Research and resolve missing, incorrect, or delayed titles and registrations

Compliance & Documentation

• Ensure compliance with state, federal, and internal title and registration requirements
• Maintain accurate title files, logs, and tracking records
• Adhere to department SOPs and compliance standards
• Escalate compliance concerns or documentation risks to management

Audits, Reporting & Controls

• Support internal and external audits, including flooring, DMV, and compliance audits
• Maintain MSO documentation and supporting title records
• Assist with preparation of audit documentation and reporting requests
• Ensure accurate completion of required logs and reports
• Verify payment information and/or vehicle delivery status

Communication & Cross-Functional Support

• Serve as a point of contact for Sales, Finance, Operations, and Compliance teams
• Provide status updates related to title and registration processing
• Coordinate with DMVs, lienholders, and third-party vendors
• Provide cross-coverage support to Rental or Fleet Title Operations as business needs require

Process Improvement & Support

• Follow established SOPs and workflow standards
• Identify opportunities to improve accuracy and turnaround times
• Participate in training and development activities
• Perform additional duties as assigned

Required Skills and Qualifications

Required Qualifications

• High school diploma or GED required
• Demonstrated experience in vehicle titling, registration, or administrative processing
• Working knowledge of DMV processes and vehicle documentation
• Strong attention to detail and organizational skills
• Proficiency with Microsoft Excel, Word, and internal tracking systems
• Strong written and verbal communication skills
• Ability to manage multiple priorities in a deadline-driven environment

Preferred Qualifications

• 1–2 years of experience in sales title processing or vehicle registration
• Experience supporting audits or compliance reviews
• Familiarity with multi-state titling and registration processes

Skills & Competencies

• High level of accuracy and attention to detail
• Strong problem-solving and follow-through
• Ability to work independently after training
• Coachable and receptive to feedback
• Effective cross-functional communication
• Ability to interpret written, verbal, and procedural instructions

Physical Requirements

• Must be able to lift and carry up to 15 pounds.
• Must be able to safely climb and descend stairs and ladders as required to perform job duties.
• Must be able to move throughout the facility, including accessing areas that may require stairs or ladders.

Work Environment & Expectations 

This role operates in a fast-paced, high-accountability environment with clearly defined standards for accuracy, timeliness, and compliance. Training and documentation are provided; however, employees are expected to take detailed notes, follow SOPs, and work toward independent performance within a reasonable learning period.

BENEFITS

• 401(k) with Employer Match
• Competitive Health Care
• Dental, Vision, and Life Insurance
• Paid Vacation, Sick and Holidays
• STD/ LTD
• Partner Discounts
• Investment in Employee Development

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Custom Truck One Source is an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Please note that we do not offer sponsorship for work authorization. Only candidates authorized to work in United States without the need for sponsorship will be considered for this position.