Facility Project Manager

GENERAL STATEMENT OF JOB

Reporting directly to the General Services Director, this classification develops and manages capital improvement projects, including the planning, organization, and coordination of construction, design, and engineering, including bidding and project implementation. Monitors capital budgets to ensure project expenditures remain within the scope of work. Provides technical support and manages all aspects of capital construction projects. Prepares construction specifications, bid documents, contracts, and change orders. Conducts field inspections to collect data, verify existing/actual conditions, and monitor conformance with plans/specifications.

SPECIFIC DUTIES AND RESPONSIBILITIES

Essential Functions:

• Coordinates and prepares facility services and construction specifications, and bid documents. Coordinates pre-bid and pre-construction conferences. Drafts Request for Proposals (RFP) and develop the scope of work. Negotiates contracts, selects consultants, and administers contracts for consulting architects, engineers, contractors, and project management resources. Compels compliance with published construction plans and specifications.
• Supervises and coordinates the design and permit process and work of contractors, engineers, architects, design professionals, and other personnel to ensure the efficient and economical use of program funds, personnel, materials, facilities, and time. Reviews work for compliance with contract documents and appropriate guidelines, laws, and regulations.
• Monitors individual project budget summaries assuring expenditures are within approved budget, tracking changes to the contract documents that may result in change orders. Makes recommendations to the Facilities Maintenance Manager on change orders as necessary. Assists with project financial reports, accounting, and grant reimbursement. Prepares project budgets and assists with budget development, as requested. Monitors and ensures all requirements of grants and contracts are met. Prepares complete reports on time with supporting conclusions and recommendations.
• Develops and maintains data systems and records to track the process and progress of each project for proper evaluation, control, and documentation to ensure compliance with City, State, and Federal requirements.
• Serves as a resource to the General Services Facilities Management Division and other City departments by consulting on facility issues. Acts as liaison between end users, Public Works staff, and contractors on City projects. Assures effective communication among consultants, contractors, department heads, and other stakeholders. Conducts needs assessments and meets with City personnel to ensure proposed designs and specifications are meeting needs. Communicates project status to staff and other affected groups, keeping building occupants informed as to the progress of projects and of any developing problems, recommending alternative courses of action to mitigate such problems.
• Creates presentation materials, authors' written and oral reports, and media materials. Uses speaking engagements, media interviews, and other methods to enhance the community’s awareness of and appreciation for capital projects and to educate community stakeholders regarding each project’s function and objectives.
• Plans, conducts and presents at project-related meetings. Coordinates design, specification, and construction meetings.
• Investigates complaints and recommends corrective actions, as necessary, to resolve
• Performs other related work as required.

MINIMUM EDUCATION AND TRAINING

• Requires a Bachelor’s degree in Engineering, Architecture, Construction Management, or a related field, supplemented by six (6) years of experience with commercial building construction projects required, plus four (4) years of direct construction project management. 
• Licensed Architect in the State of GA, or Professional Engineer (PE) or Project Management Professional (PMP) License preferred.
• An equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job will also be considered.
• Requires a valid state driver’s license with an acceptable driving history.

MINIMUM QUALIFICATIONS AND STANDARDS REQUIRED

Physical Requirements:

This position classifies the physical exertion requirements has the ability to exert very moderate physical effort in light work, typically involving some combination of stooping, kneeling, crouching, and crawling, and which may involve some lifting, carrying, pushing, and/or pulling of objects and materials of moderate weight (up to 30 pounds). Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, odor, depth, and visual cues or signals. Some tasks require the ability to communicate orally. Performance of essential functions may require exposure to adverse environmental conditions, such as odors, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, or bright/dim lights.