Accounting Coordinator

About the National Service Office

The National Service Office is the central operational engine for two evidence-based programs: Nurse-Family Partnership and Child First. In 2020, what was formerly the National Service Office solely for Nurse-Family Partnership united with Child First, a merger empowering two proven models to share complementary expertise, infrastructure and integrated services. The resulting unified entity works to ensure that healthcare, early childhood development, and the mental wellness of the entire family are served in proven ways to achieve long-term positive outcomes.

Our Commitment to You

We recognize that unjust practices can lead to the unequal distribution of rights, opportunities, and experiences across marginalized communities. We are committed to addressing our principles and practices that contribute to unfavorable outcomes, and to fostering an environment that supports fairness, respect, and opportunity in our research, education, and operations. We honor and value the differences among individuals and are dedicated to identifying and addressing issues that impact both our staff and the communities we serve.

Position Description

The primary purpose of the Accounting Coordinator is to assist with various accounts receivable and accounts payable in tasks. This position is responsible for full cycle management of all PCard purchases and resulting transactions, oversight of various accounting functions, weekly deposits, and providing backup support for the AP coordinator and the Manager, AR. This position requires strong time management skills, ability to prioritize needs, a high level of discretion, organizational skills, and communication with internal and external stakeholders. 

This is a hybrid position based in Denver, Colorado, requiring 1-2 days per week in the physical office.

Essential Duties and Responsibilities 

40% Accounts Payable and Accounts Receivable Coordination: Working in collaboration with the Accounts Payable Coordinator and the Manager, Accounts Receivable, you will monitor both the accounts payable and accounts receivable email inboxes and provide quick and appropriate responses and distributions. You will be responsible for depositing any funds sent to the organization. You will assist in maintaining the company’s travel portal and provide support to internal stakeholders. You will collaborate with the team to ensure that month and year-end reconciliations are completed in an accurate and timely manner. In collaboration with the team, you will provide input and aid to complete the organization’s annual insurance policy renewals. You will ensure vendor information is complete and accurate in the accounting software to facilitate the correct cash distributions. You will work with the Manager, Accounts Receivable, to cross train and serve as a backup when necessary.

40% Purchase Card Management: You will be responsible for reviewing all purchase card transactions. You will collaborate with internal stakeholders to ensure timely submission and coding. You will perform monthly reconciliation of purchase card statements into the general ledger and assist in month- and year-end closing processes related to the purchase card statements. 

20% Denver Office Responsibilities and Other Duties: You will be responsible for sorting, opening, and distribution of mail and packages delivered to the Denver co-working space. Working in collaboration with internal and external stakeholders, you will prepare, ship, and track items sent through our choice vendor. Collaborate with the finance team and other internal stakeholders to ensure finance policies and procedures are up-to-date and followed accordingly. Gather documentation as necessary for the annual financial audit. Other duties as assigned.

Knowledge, Skills & Experience

• High school diploma or equivalent required
• Minimum 3 years’ experience working within a finance function such as accounting
• Minimum 2 years’ experience in general administrative office duties such as in-person conference room scheduling.
• Minimum 1 year of experience utilizing check scanners and other banking software
• Working knowledge of Microsoft Excel
• Ability to communicate effectively in both verbal and written formats
• Physical requirements: Ability to sit for extended periods of time, to lift 35 pounds 

Supervisory Responsibilities

This position reports to the Manager, Accounts Receivable and has no direct reports.

Salary

• Salary is determined based on experience and skill set. Geographical adjustments may be considered.
• Range: $50,000 - $60,000/year

Benefits

The National Service Office offers a generous and total rewards package effective for full-time staff that includes:

• Medical, dental, and vision insurance, group term life insurance, short-term and long-term disability
• Vacation time, personal time, and sick time
• 11 paid holidays, 4 additional paid days for Winter Break, and 8 hours of volunteer time-off
• 10% employer contribution to 401(k) retirement plan
• Paid parental leave
• Quarterly internet reimbursement & cell phone stipend

To learn more about the programs and the National Service Office, please visit the websites below: 

www.childfirst.org and www.nursefamilypartnerhip.org.