Manager - Accounting

Description

Job Title: Manager - Accounting

Department: Administration - Fiscal

FLSA Status: Exempt

Hours/Weeks: Full Year, Full Time

Hiring Range: $70,000.00 - $80,000.00

NEKCA Mission Statement:

To empower all generations in the Northeast Kingdom to grow, prosper, and thrive.

SUMMARY:

Program Managers are leaders of program implementation, organizational culture, and strategic planning at NEKCA. Program managers oversee the operations, grant management, and supervision of staff to provide high-quality, human-centered programming. Program managers are self-reflective leaders who can problem solve and make decisions, build trusting relationships, manage change, and set vision.

This position reports directly to the Director of Finance. Works in a financial team environment to assist the Agency in meeting various financial reporting deadlines, prepare reconciliations, as well as create and track budgets. In addition, this role will ensure grant reporting is submitted timely and in compliance with grant requirements. This position supervises accounting personnel as assigned.

ESSENTIAL FUNCTIONS:

• Assist Director of Finance in setting department objectives.
• Oversees various grants from Federal and State funded entities to ensure Agency’s timely and accurate reporting. Stays up-to-date on grant and program requirements related to applicable procedures and regulations, including Federal Uniform Guidance.
• Prepare and review audit schedules on an on-going basis and oversee the annual Agency audit.
• Compile, review and analyze financial and statistical data.
• Update and implement fiscal policies and procedures in accordance with generally accepted accounting principles. Apply accounting/financial monitoring and auditing principles and procedures.
• Continuously review and improve current processes, based on evolving Agency needs, in collaboration with other departments and management.
• Attend and participate in staff, agency, and service provider meetings deemed necessary for job performance.

SUPERVISOR RESPONSIBILITIES:

• Lead a work culture that fosters NEKCA’s Core Values in your work environment.
• Develop a clear vision for the team's work and align it with NEKCA's mission and strategic goals.
• Recruit, interview, hire, and train new staff.
• Ensure timely and accurate time entries for all staff
• Ensure timely and accurate submission of invoices, employee reimbursements, staffing changes, and credit card receipt submission
• Review and approve transactions in a timely manner
• Directly provides support and supervision of staff and programmatic guidelines, policies and procedures.
• Conducts annual written evaluations of all staff that assess performance.
• Handles discipline and termination of employees in accordance with NEKCA policy.
• Facilitates professional development, training, and certification activities to ensure best practices.
• Initiates appropriate action plans to ensure staff work in a safe working environment.
• Actively listen to employees and stakeholders to address their concerns and input while leading staff to self-reflect and develop goals.
• Provide constructive feedback and coaching to help employees grow and succeed.
• Lead teams through periods of change and uncertainty.
• Ability to make decisions and solve problems.
• Manage budgets and resources efficiently while ensuring financial sustainability.
• Collaborate and integrate across programs and departments.
• Build and maintain relationships with community partners, stakeholders, and funders.
• Understanding grant requirements and maintaining accurate files and records accordingly.
• Ensure that NEKCA adheres to all applicable laws, regulations, and ethical standards.
• Utilize reflective practices in support of staff as they work with participants.

DUTIES AND RESPONSIBILITIES:

• Organize work and set priorities to meet deadlines working within prescribed time constraints.
• Delegate and oversee projects as assigned to the department.
• Prepare ad hoc reports to assist management in decision making.
• Implement, maintain and improve processes to ensure all invoices are entered timely.
• Ensure monthly close entries are posted timely.
• Prepare monthly financial reports required for bank requirements, BOD and Finance Committee Meetings.

Core Competencies:

• Must have excellent communication and interpersonal skills. Must be able to maintain good relations with participants, other staff, and members of the community.
• Must have knowledge of basic computer skills and record keeping, including spreadsheet applications.
• Proficiency in Microsoft Office products and database management systems.
• This position is considered a mandated reporter.
• Must be responsible, self-motivated, self-initiated, may need to work flexible hours (program dependent)
• Demonstrate positive problem-solving skills in stressful situations.
• Demonstrate the ability to work effectively as part of a team.
• Demonstrate familiarity with, and sensitivity to the challenges faced by low-income individuals, and some knowledge of the community and available resources to address them.
• Maintain confidentiality.
• Complete all required trainings and professional development.

Core Values:

• Demonstrate competency in all five areas of NEKCA’s Core Values.
• Empower individuals to recognize and utilize their potential for growth and positive change.
• Build and maintain strong relationships with the local community.
• Involve community members in the organization's initiatives and decision-making processes.
• Uphold ethical standards in all interactions with participants and the community.
• Participate in self-reflection and self-care practices to prevent burnout.
• Adhere to ethical guidelines and professional codes of conduct.
• Maintain participant confidentiality and ensuring participant safety.
• Use clear, respectful, and professional language and behavior when communicating with participants, colleagues, and other service providers.
• Demonstrate a genuine understanding of and care for the needs and feelings of participants or service users.
• In person attendance required during scheduled hours as defined by your supervisor.
• Be respectful and sensitive to participant’s unique situations and challenges.
• Represent NEKCA in public and advocate for its mission.

WORKING CONDITIONS:

Employees in this position work primarily in an office environment with moderate noise levels and controlled temperature conditions. The work involves sitting for extended periods of time, using a computer and other office equipment, and may require occasional lifting of up to 25 pounds. Position has occasionally bending, stooping, or reaching for items. Standing or moving around the office area.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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The responsibilities listed in this job description are intended to provide a general overview of the role and its expectations. While this description is comprehensive, it should not be construed as an exhaustive list of duties and tasks that may be required of the employee. The organization reserves the right to assign other tasks or responsibilities as needed, and this role's responsibilities may evolve in response to changes in the organization's goals and priorities. Flexibility and adaptability are key attributes for success in this dynamic work environment.

NEKCA is a proud equal-opportunity employer. We work diligently to recruit a broad pool of candidates and to hire and promote qualified individuals whose personal experiences, characteristics, and talents reasonably reflect the diversity of the communities served by NEKCA. Our equal employment opportunities apply to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We encourage applications from women, minority groups, veterans, and people with disabilities.

Qualifications for positions within NEKCA are determined by the duties and responsibilities of the position itself.

Requirements

Education and Experience:

BA (required) or 8 Years of relevant experience/ trainings

3-5 years relevant experience required

Background Checks:

Employees in this role are required to undergo a background check in accordance with NEKCA policy, which may include verifying education, employment history, criminal background and driving records.

Transportation Requirements:

This position requires that employees possess a valid driver's license, favorable driving record results and have access to dependable transportation.