Legal Assistant - Litigation

Shutts & Bowen LLP, a prominent Florida law firm, is seeking a litigation assistant to join our litigation team at our Miami office. 

• Experience working in a mid-to large-size firm and collaborating with various firm-wide departments to handle multiple responsibilities, including case openings, conflict checks, billing, training, records, etc. 
• Proficient knowledge of the rules of procedure using various court filing systems.
• Must have experience filing pleadings in both Federal and State courts, according to the related court requirements
• Must have strong knowledge of Federal and State court rules of procedure.
• Effective oral and written communication skills needed to draft and proofread correspondence, pleadings, and other legal documents.
• Experience tracking firm, attorney, and client expenses and using application software to process reimbursements and payments. 
• Knowledge and ability to participate in client billing, including assisting attorneys in entering narratives, tracking billable tasks, making edits, calendaring billing due dates, and delivering bills to clients in electronic and paper forms.
• Schedule state court hearings by court requirements.
• Understand both Federal and State court requirements to calculate deadlines and ensure the attorney and team meet them.
• Schedule client appointments in coordination with the attorney.
• Managing electronic and paper case files.  
• Handle incoming and outgoing mail and other correspondence. 
• Answering, screening, directing, and placing telephone calls and emails.
• The above description describes employees' general nature and work in this position. It is not intended to be an exhaustive list of all duties, responsibilities, and qualifications of employees assigned to this job. Individuals may perform other duties as assigned, including work in different functional areas to cover absences or relief, equalize peak work periods, or otherwise balance the workload.
• This position is in the office 5 days a week.

• Must have five+ years of law firm experience, preferably as a litigation legal assistant with Federal and State court experience. 
• Experience working with multiple attorneys is required.

Physical Demands

• The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully:  typing/using a keyboard and writing by hand.
• The employee is regularly required to talk or hear. Specific vision abilities required by this job include close and distance vision, color vision, and the ability to adjust focus.
• Attendance in the office is required.

Shutts & Bowen LLP is an equal-opportunity employer.