Assistant Athletic Director, Internal Operations

APPLICATION INSTRUCTIONS:

• Interested applicants should submit the following materials with their application:
  1. Cover Letter 
  2. Resume

TYPE OF POSITION/EMPLOYMENT CATEGORY: Full-Time

DEPARTMENT: Athletics

SCHEDULE: Monday-Friday, 9:00am to 5:00pm

• Occasional evening and weekend work as needed for athletic games/events.   

REMOTE WORK: Occasional 

TRAVEL: Occasional if coverage is needed.

HOURS/WEEK and MONTHS/YEAR: 35 hours/week and 52 weeks/year 

FLSA STATUS: Exempt, Salaried 

GENERAL PURPOSE

Lead the planning, coordination, and execution of internal and external departmental events, ensuring all logistical, operational, and administrative details are managed efficiently and professionally. Coordinate event logistics, including facility arrangements, work orders, catering, vendor coordination, staffing, setup, and other operational needs for major departmental events and initiatives, such as Student-Athlete Awards Night, Athletics Golf Outing, Athletics Hall of Fame, Recruitment Days, Student-Athlete Orientation, National Girls and Women in Sports Day, DII Student-Athlete Day, and other departmental events and special initiatives. Serve as a primary departmental liaison with campus offices, vendors, and external partners to coordinate event-related needs, facilitate effective communication, and ensure successful event execution.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Lead the planning, coordination, and execution of internal and external departmental events, ensuring all logistical, operational, and administrative details are completed efficiently and professionally.
• Coordinate event logistics, including facility arrangements, work orders, catering, vendor coordination, staffing, setup, and other operational needs for major departmental events and initiatives, including Student-Athlete Awards Night, Athletics Golf Outing, Athletics Hall of Fame, Recruitment Days, Student-Athlete Orientation, National Girls and Women in Sports Day, DII Student-Athlete Day, and other departmental events and special initiatives.
• Process and maintain departmental payment authorizations, purchasing documentation, and other financial records in accordance with University policies and procedures. Reconcile departmental expenses, including The Ramp Card, Home Depot, and other purchasing accounts, ensuring accurate and timely documentation. Maintain organized and accurate records of departmental financial transactions and assist with monitoring departmental and team-restricted budgets. Work collaboratively with the Director of Athletics and appropriate University offices to support effective budget management, purchasing, and financial operations.
• Provide guidance and support throughout the hiring procedure for new members of the department such as processing departmental hiring paperwork, collaborating with the human resources department to ensure a smooth hiring process, offer guidance and support to new hires as needed. Also oversee training schedule for coaching certifications and professional development. Develop, manage, and maintain the comprehensive Athletics Department calendar, ensuring accurate coordination of competitions, practices, events, meetings, recruiting activities, professional development, and other departmental commitments.

REQUIRED MINIMUM QUALIFICATIONS

• Bachelor's degree 
• 1 to 3 years of work related experience 
• Microsoft Office (Outlook, PowerPoint, Excel, Word) 
• Jenzabar
• Ad Astra and Lion's Den

RESPONSIBILITY FOR PUBLIC CONTACT

• Daily contact requiring courtesy, discretion, and sound judgment.

SALARY INFORMATION

When determining the salary offer for a new employee, Molloy considers several key characteristics such as job knowledge, skills, and experience as well as internal and external equity. The hiring annual salary for this position is $66,300.00. This annual salary represents the University's good faith and reasonable estimate of the range of compensation at the time of posting.  

As part of its total compensation package, Molloy University offers an extensive range of benefits and programs for its employees including excellent health and dental insurance options, generous time off and tuition benefits. For further information, please visit Benefits | Molloy University. 

AN EQUAL OPPORTUNITY EMPLOYER 

Women, minorities, persons with disabilities and veterans are encouraged to apply. 

Molloy University does not discriminate on the basis of an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, or military status; in its administration of educational policies, programs or activities; its admissions policies; or in employment practices. Molloy University takes its responsibility seriously to establish an environment in which the dignity and worth of all members of the institutional community are respected. In its effort to provide an optimal learning environment the University seeks the appointment of persons who are highly qualified and whose background is appropriate to fill each vacancy. It is University policy to recruit, employ, retain and promote employees without discrimination regarding sex, race, color, creed, religion, age, marital status, sexual orientation, veteran status, national or ethnic origin or physical disability.