Import/Supply Chain Coordinator

Description

Assistant Import/Supply Chain Coordinator 

We are seeking a detail-oriented Import/Supply Chain Coordinator to help manage the end-to-end logistics and vendor relationship process between our Groveport, Ohio operations and our manufacturing partners in Asia. This role is central to keeping our supply chain moving — from scheduling production and coordinating shipping container logistics, to managing customs documentation and processing payments to overseas factories. The ideal candidate is organized, communicates well across time zones and cultures, and is comfortable juggling logistics, documentation, and finance-adjacent tasks in a single role. 

Key Responsibilities 

• Coordinate scheduling, booking, and tracking of shipping containers from factories to U.S. ports and final destinations 
• Serve as the primary point of contact with overseas factories regarding production timelines, shipment readiness, and order status
• Manage import documentation, including bills of lading, commercial invoices, packing lists, and customs entry paperwork 
• Coordinate with freight forwarders, customs brokers, and trucking companies to ensure timely container pickup and delivery 
• Track and reconcile purchase orders against factory invoices; process and schedule international payments (wire transfers, letters of credit, etc.) in coordination with finance 
• Monitor container arrival schedules and proactively flag delays, discrepancies, or customs holds 
• Maintain accurate shipment and inventory records in company systems (ERP/TMS) 
• Communicate regularly with internal stakeholders (purchasing, warehouse, finance) on shipment status and potential supply chain risks 
• Support cost analysis and negotiate freight/logistics rates where applicable 

Requirements

•  2+ years of experience in import/export coordination, international logistics, or supply chain operations 
• Experience working directly with overseas manufacturers, ideally in China, is strongly preferred 
• Familiarity with international shipping terms (Incoterms), customs procedures, and import compliance 
• Experience handling international payments or working closely with finance/accounting on vendor payments 
• Strong organizational skills with the ability to manage multiple shipments and deadlines simultaneously 
• Proficiency in Microsoft Excel/Office; experience with ERP or transportation management systems (TMS) a plus 
• Excellent written and verbal communication skills; experience communicating with overseas partners across time zone differences 
• Understanding of harmonized trade codes is required