Extended Learning Program Lead

Description

Status: Salaried, Exempt, Full-Time (1.0 FTE)

Schedule: Monday – Friday, 10:00am – 6:30pm

Calendar: Calendar Year

Overall Objectives

Works together with other Extended Learning Program Leads to coordinate after-school program services for Aftercare, Enrichment classes, private music lessons, and tutoring; helps supervise and train Aftercare staff. Collaborates with the Aftercare Team to provide a safe, nurturing environment that supports students’ physical and mental wellness while reinforcing Yinghua Academy’s Mandarin immersion environment and school values.

Principal Roles & Responsibilities

• Manages Extended Learning registration, rosters, and attendance in Infinite Campus in coordination with the Business Office.
• Maintains regular communication with instructors, tutors, and students to ensure smooth coordination of Extended Learning activities.
• Supports daily setup and preparation for Aftercare to ensure a safe and welcoming environment.
• Organizes and develops schedules for all Extended Learning Program activities, ensuring efficient use of staff, space, and resources.
• Assists with training, guidance, and supervision of Aftercare staff.
• Adheres to established protocols and responds promptly to student health and first-aid needs.
• Supports student development by providing engaging and age-appropriate activities.

Behavior Management

• Oversees and supports student behavior management within the Extended Learning Program, providing guidance to Aftercare staff when challenging behaviors arise that require additional support.
• Collaborates with administrative and teaching staff to implement behavior interventions and ensure a safe, positive, and nurturing environment for all students.
• Implements and reinforces school-wide behavioral and safety policies, consistently guiding students to follow established rules and expectations.

Program Compliance

• Follows instructions and responds promptly and appropriately to supervisor direction.
• Adheres to all school policies, procedures, and protocols, ensuring consistent compliance with school-wide standards.
• Maintains accurate and up-to-date attendance records, student rosters, and other documentation required for reporting and program evaluation.
• Completes all required safety, health, and emergency preparedness trainings, applying knowledge to maintain a safe environment for students and staff.
• Assists with compliance audits, inspections, or reviews related to program operations as directed by administration.

Communication

• Maintains daily communication with supervisor regarding program updates, issues, and student needs.
• Reports concerns or incidents promptly to supervisor to ensure timely resolution.
• Reads and responds to all relevant school communications in a timely manner.
• Sends monthly communications to families, including aftercare invoices and important program updates.
• Collaborates with team leads during regular meetings to coordinate schedules, program logistics, and staffing needs.
• Communicates effectively with Aftercare and Extended Learning staff to ensure smooth operations and consistent program delivery.

Professional Conduct

• Upholds professional and ethical standards in all interactions, maintaining confidentiality and respect in all matters, including student-related information and sensitive organizational topics.
• Models and encourages all behavior outlined by the Board-approved Professional Conduct Policy.
• Maintains confidentiality in all areas related to students.
• Demonstrates reliability and good judgment.
• Participates in required training and ongoing relevant professional development.
• Commitment to Yinghua Academy’s mission, values, and guiding principles.
• Maintains a professional image and a positive attitude.
• Completes responsibilities in a timely and accurate manner.
• Meets set objectives and goals and requires minimal supervision.
• Takes pride in work and is committed to quality.

Additional Information

The information contained in this job description is not intended to be an exhaustive list of duties performed for this position. The employee may perform additional responsibilities as assigned by the Executive Director or school leadership to support the needs of the school.

Benefits

We offer a comprehensive benefits package for employees working a minimum of 30 hours per week. This includes health, dental, and vision insurance, Kavira (direct-to-employer healthcare), Flexible Spending Accounts for medical and dependent care, as well as life insurance, accidental death and dismemberment (AD&D) coverage, and long-term disability insurance.

Requirements

Qualifications

• High school diploma required; Bachelor’s degree preferred.
• Prior experience working with students in grades K–8.
• Prior experience supervising staff.
• Proficiency with technology, including iPad and PC, and strong skills in Microsoft Office Suite and Google Workspace.
• Strong organizational, communication, and interpersonal skills, with the ability to work collaboratively with students, staff, and families.
• Experience coordinating schedules, programs, or activities in an educational setting preferred.
• Ability to maintain confidentiality, exercise sound judgment, and manage multiple responsibilities simultaneously.
• Bilingual in Mandarin Chinese and English preferred but not required.
• Commitment to student safety, well-being, and fostering a positive learning environment.

Employee Requirements

Must meet all employment requirements including, but not limited to, criminal background checks and reference checks