Fiscal Coordinator

Title: Fiscal Coordinator                               

Hours: 35 hours per week/52 weeks per year  

Location: In-person at 540 Columbia Street, Hudson, NY 

Wages & Benefits: $20.00 - $22.00 per hour plus full benefit package                        

Status:  Full-time/Non-Exempt

Reports to:  Fiscal Director

Position Summary:   The Fiscal Coordinator plays a crucial role in supporting the mission of Columbia Opportunities and our diverse staff.  Under general supervision, the person in this position works closely with the Fiscal Director, Executive Director and Human Resources Consultant.   The Fiscal Coordinator is responsible for accurately processing payroll, invoices, managing vendor accounts and reconciling statements. Additionally, this person will handle accounts receivable duties, including tracking payments, private donations and resolving discrepancies. This position offers an exciting opportunity to contribute to the success of our not-for-profit Community Action Agency with plenty of professional development opportunities available through our state and national networks. 

Essential Education and Experience:

• Associate’s degree accounting or business administration plus 2 years of not-for-profit experience preferred, OR
• High School Diploma with 5 years of documented accounting or bookkeeping experience will be considered

Essential Abilities, Knowledge, and Skills: 

• Demonstrated commitment to high professional & ethical standards and a diverse workplace
• Excellent computer skills and proficiency in Microsoft suite (particularly, advanced level Excel) and ability to use Excel for data management, analysis and generating statistical reports
• Excellent writing and analytical skills
• Highly organized and resourceful
• Proficient with or the ability to quickly learn computerized accounting, banking, and payroll systems
• Strong communication (written and verbal) and interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
• Strong work ethic, accountability, and ownership of work
• Very strong attention to details and meticulous follow-through
• Bilingual in Spanish/English or Bengali/English a plus

Licenses or Certifications Required:  Clean and valid NYS license that meets insurance carrier requirements so the individual can complete errands, travel to various work locations, and attend meetings, trainings, and conferences

Other:  Following an offer of employment, all candidates are subject to an individualized background check

Examples of Duties:

• Assist with payroll processing
• Collaborate with HR Consultant to maintain employee records, assist with recruitment budgeting, and support onboarding processes.
• Coordinate benefits administration and respond to employee inquiries regarding payroll and benefits.
• Ensure compliance with all relevant financial regulations, grant requirements, and institutional policies related to human resources.
• Generate detailed fiscal reports and analyses to inform leadership on costs and budgetary impacts.
• Maintain accurate records of accounts payable/receivable transactions and communications
• Maintenance of vendor files – for auditing and archiving functions
• Manage and process payroll activities, ensuring accuracy and timeliness in accordance with institutional policies and labor laws.
• Manage petty cash accounts according to established procedures
• Monthly reconciliation of vendor statements
• Organize and file account receivables, unearned income, and HR documentation
• Participate in trainings, workshops and agency activities, as requested
• Prepare and post general journal entries into the computerized accounting and PR/HR systems as requested
• Prepare, record, and reconcile daily account receivable, cash receipts and deposits
• Process accounts payable checks, cancelling and filing vouchers and mailing payments
• Review payment request paperwork from all COI programs to ensure it is complete and coded appropriately
• Support audits and financial reviews by providing necessary documentation and explanations related to expenditures.

Other Duties

• Participate in special projects and initiatives
• Provide administrative and clerical support to the Fiscal Director
• Perform other duties as assigned by the Fiscal Director or Executive Director

Physical Demands and Working Conditions:

• Reach to secure files, reports, folders
• Use finger-writing implements both manual and electronic
• Talk in person and by telephone to obtain and interpret detailed information
• Speech and hearing to communicate in person and by telephone
• Vision to read handwritten and printed materials and a computer screen
• Work is primarily sedentary, but may involve some light physical exertion, such as kneeling, crouching or lifting
• Work is generally performed in an office environment that is adequately cooled, heated, lighted and ventilated
• Reasonable accommodation may be provided for some physical demands for otherwise qualified individuals who require and request such accommodations

All COI staff work together to achieve individual, family, community, and agency goals.  Everyone at Columbia Opportunities works as a team and must be committed to helping solve poverty-related problems in our community.