Human Resources Coordinator

Description

The HR Coordinator supports the daily operations of Human Resources by assisting with recruitment, onboarding, employee records management, benefits administration, payroll support, compliance, and employee relations. This role serves as a primary point of contact for employees and managers and helps ensure HR processes are efficient, organized, and compliant with company policies and applicable employment laws.

Requirements

Recruitment & Onboarding

• Coordinate job postings through our HRIS system
• Screen applications and schedule interviews.
• Communicate with candidates throughout the hiring process.
• Prepare offer letters, new hire paperwork, and onboarding materials.
• Conduct new hire orientation and facilitate the onboarding process.
• Complete employment verifications and background screening coordination.
• Assist managers with recruiting and staffing needs.
• Represent the company at job fairs, career events, and community recruiting activities to support talent acquisition efforts.

Employee Records & HR Administration

• Maintain accurate and confidential employee personnel files and HRIS records.
• In coordination with accounting, process employee status changes, including hires, promotions, transfers, compensation changes, and terminations.
• Ensure employee records comply with company policies and legal requirements.
• Generate and distribute HR reports and updates as needed.
• Maintain job descriptions and personnel documentation.
• Assist with documentation and records management.

Benefits & Payroll Administration

• Support employee benefit enrollments, changes, terminations, and annual open enrollment activities.
• Serve as a liaison between employees and benefit providers.
• Coordinate COBRA, retirement plan, and leave-related documentation.
• Assist payroll in ensuring the accuracy of employee data and changes.
• Assist with wage, status, and benefit change forms.
• Respond to employee questions regarding payroll deductions and benefits.

Employee Relations

• Respond to employee and manager inquiries regarding HR policies, procedures, and programs.
• Assist with employee engagement initiatives, recognition programs, and company events.
• Support performance review administration and tracking.
• Assist with investigations, corrective actions, and employee relations matters.
• Promote a positive and inclusive workplace culture.
• Support communication and change management initiatives.

Compliance & Policy Administration

• Assist in ensuring compliance with federal, state, and local employment laws and regulations.
• Support HR audits, including I-9 compliance audits and personnel file reviews.
• Maintain labor law postings and required employment documentation.
• Assist with workers' compensation, unemployment claims, and leave administration.
• Coordinate employee handbook updates and policy acknowledgments.
• Maintain documentation related to HR compliance and reporting requirements.

Qualifications

• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• 2 plus years of HR, administrative, payroll, or office support experience.
• Knowledge of human resources principles, employment laws, and HR best practices.
• Experience working with HRIS and payroll systems preferred.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong organizational, time-management, and multitasking skills.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and exercise sound judgment.

Preferred Skills

• Spanish-speaking is a plus
• Experience with HRIS and payroll software. Knowledge of Paylocity is a plus
• Knowledge of benefits administration, onboarding, and employee recordkeeping.
• Familiarity with workers' compensation, unemployment claims, and leave administration.
• Strong attention to detail and analytical skills.
• Ability to work independently while collaborating effectively with managers and employees.
• Experience working in a manufacturing or industrial environment is a plus.

Physical Requirements

• Prolonged periods of sitting and working at a computer.
• Occasional lifting up to 20 pounds.
• Ability to move throughout the office and shop as needed.

Schedule: Monday-Friday, 7:30 a.m. to 4:30 p.m. (one-hour lunch break)

Benefits Package: Competitive benefits package including Paid Time Off (PTO), Medical, Dental, and Vision Insurance, Company-Paid Life Insurance, 401(k) Retirement Plan, and additional employee benefits offered.