Out of School Time Coordinator

Position Summary

The Out-of-School Time (OST) Coordinator is responsible for planning, implementing, and supervising YMCA school-aged programs during the academic year. This includes vacation camps on school holidays, early dismissal days, and other out-of-school times. The OST Coordinator ensures a safe, engaging, and inclusive environment that promotes youth development and aligns with the YMCA’s mission and values.

Key Responsibilities

Program Planning & Delivery

• Plan and supervise full-day vacation camps during school holidays, snow days, and in-service days. (typically ages 5–12)
• Develop age-appropriate, engaging activities in areas such as arts & crafts, STEM, active play, and character development
• Maintain a structured daily schedule that supports consistency, fun, and positive behavior

Child Safety & Supervision

• Ensure a safe and supportive environment for all children in the program
• Maintain appropriate staff-to-child ratios and supervise staff performance
• Handle incidents and behavioral challenges professionally and in alignment with YMCA policies
• Maintain accurate attendance, emergency contact information, and incident documentation

Staff Supervision & Development

• Train, schedule, and supervise part-time OST staff, volunteers, and program aides
• Support professional development and mentoring of staff team
• Model YMCA core values of caring, honesty, respect, and responsibility

Family & School Engagement

• Communicate regularly with families regarding program updates, behavior concerns, and highlights
• Serve as a liaison with school personnel as needed to support student needs and logistics
• Create a welcoming, inclusive environment for all families and children

Administrative & Compliance

• Ensure compliance with licensing regulations, YMCA standards, and health/safety protocols
• Track registrations, payments, attendance, and meal/snack distribution (if applicable)
• Assist with ordering and maintaining program supplies
• Support marketing and outreach efforts to increase enrollment

Qualifications

• High School diploma or GED required; Associate’s or Bachelor’s degree in education, child development, or a related field preferred
• Minimum of 1–2 years experience working in licensed school-age childcare or youth programming
• Prior supervisory experience preferred
• Knowledge of child development, behavior management, and safety practices
• Must meet state licensing requirements (background check, certifications, etc.)
• CPR/First Aid certification required or willingness to obtain within 30 days

Working Conditions

• Ability to actively engage with children indoors and outdoors in various weather conditions
• Must be able to lift up to 40 pounds and remain on feet for extended periods
• Flexible schedule required during school holidays and special events

YMCA Competencies

• Inclusion & Diversity – Creates a welcoming and equitable environment for all families
• Program Development – Designs and delivers engaging and mission-driven OST programs
• Developing Others – Supports growth of team and volunteers
• Communication & Influence – Builds positive relationships with youth, families, staff, and schools
• Emotional Maturity – Handles challenges with professionalism and resilience