Accounts Payable Specialist

Description

Outdoor Network is seeking a detail-oriented and dependable Accounts Payable Specialist to join our Accounting team in Tampa, FL.

This position will support the day-to-day Accounts Payable function across our growing organization, with significant involvement in our eCommerce operations. The Accounts Payable Specialist will help process vendor invoices, match invoices to purchase orders and receiving records, reconcile vendor statements, research discrepancies, and ensure accurate and timely processing of payments.

Our eCommerce operations involve a high volume of parts, inventory, vendor, and purchasing activity, making accuracy, organization, and follow-through especially important in this position.

We're looking for someone with previous Accounts Payable or accounting support experience who enjoys working with numbers, investigating discrepancies, communicating with vendors, and keeping transactions organized from beginning to end.

Accounts Payable Processing

• Review, enter, code, and process vendor invoices accurately and in a timely manner.
• Match invoices against purchase orders, receiving documentation, and other supporting records.
• Verify quantities, pricing, payment terms, approvals, and supporting documentation.
• Enter invoices and related information accurately into company accounting and ERP systems.
• Identify duplicate invoices, incorrect charges, missing documentation, and other discrepancies.
• Maintain complete and organized Accounts Payable records.
• Assist with check, ACH, and other vendor payment processing.
• Ensure invoices are processed according to established payment terms and company procedures.

eCommerce & Inventory Support

• Provide Accounts Payable support for the company's eCommerce operations and related vendor activity.
• Process invoices associated with parts, merchandise, inventory, freight, and other eCommerce-related purchases.
• Work with Purchasing, Receiving, Inventory, and eCommerce teams to resolve invoice discrepancies.
• Research differences involving quantities, pricing, freight, credits, purchase orders, and received inventory.
• Follow up on invoices requiring additional documentation, receiving information, or approval.
• Help ensure inventory-related vendor transactions are accurately processed within company systems.
• Maintain communication with internal teams to prevent outstanding discrepancies from unnecessarily delaying payments.

Vendor Management & Reconciliation

• Maintain accurate vendor information and supporting documentation.
• Reconcile vendor statements and research outstanding balances.
• Identify missing invoices, unapplied credits, duplicate charges, and other account discrepancies.
• Communicate professionally with vendors regarding invoices, credits, and payment status.
• Follow up with vendors to obtain missing invoices, statements, credits, W-9s, and other required documentation.
• Research vendor questions and provide timely follow-up.
• Maintain professional working relationships with vendors.

Accounting & Month-End Support

• Assist the Accounting team with month-end Accounts Payable activities.
• Research outstanding invoices, credits, and vendor balances.
• Provide invoice, payment, and supporting documentation as requested.
• Assist with basic Accounts Payable reports and invoice research.
• Maintain accurate and organized financial records.
• Support internal and external audit requests by locating requested AP documentation.
• Assist the Accounting team with additional projects and administrative needs as assigned.

Requirements

• 1–3+ years of Accounts Payable, accounting clerk, bookkeeping, or related accounting experience preferred.
• Experience processing invoices and working with vendor accounts preferred.
• Experience with purchase orders, receiving documentation, and invoice matching is a plus.
• Previous high-volume Accounts Payable experience is strongly preferred.
• Experience within eCommerce, retail, distribution, inventory, parts, or another transaction-heavy environment is a plus.
• Strong attention to detail and data-entry accuracy.
• Comfortable researching invoice, pricing, quantity, and receiving discrepancies.
• Ability to manage a steady volume of invoices and competing priorities.
• Strong organizational skills and follow-through.
• Comfortable communicating directly with vendors and internal departments.
• Working knowledge of Microsoft Excel, Outlook, and other Microsoft Office applications.
• Experience with an ERP, accounting system, or inventory management system preferred.
• Ability to learn new systems and processes quickly.
• Ability to appropriately handle confidential financial and company information.

Preferred Qualifications

• High-volume Accounts Payable experience.
• eCommerce, distribution, retail, inventory, or parts-related accounting experience.
• Experience reconciling vendor statements.
• Experience working with purchase orders and receiving documentation.
• Experience researching invoice and inventory discrepancies.
• Experience with an ERP or integrated accounting/inventory system.
• Associate degree in Accounting, Finance, Business Administration, or a related field is a plus but not required.

What Success Looks Like

• Invoices are entered accurately and processed on time.
• Vendor statements and accounts remain organized and current.
• Pricing, receiving, and invoice discrepancies are researched and followed through to resolution.
• Missing invoices and credits are identified before they become larger issues.
• Internal departments receive timely AP support.
• Records and supporting documentation remain accurate and organized.
• You can independently manage your workload while knowing when to ask questions or escalate an issue.

Why Join Outdoor Network?

Outdoor Network is a growing organization supporting businesses across the marine, powersports, eCommerce, distribution, and outdoor recreation industries.

As an Accounts Payable Specialist, you'll have the opportunity to work with a high-volume eCommerce operation while gaining exposure to Accounting, Purchasing, Inventory, Receiving, and other areas of the business.

We offer:

• Medical, dental, vision, and life insurance.
• 401(k) with company match.
• Paid time off and holidays.
• Employee discounts.
• Opportunities to learn and grow within the Accounting team.
• Career advancement opportunities within a growing organization.

Join Our Team

If you have Accounts Payable experience, take pride in accurate work, and enjoy keeping invoices, vendors, and details organized, we'd like to hear from you.

Apply today to join Outdoor Network as an Accounts Payable Specialist in Tampa, FL.