Legal Assistant

Stearns Weaver Miller a full-service commercial law firm with five offices across Florida is seeking a Corporate Legal Assistant with strong administrative, organizational, and technical skills to support multiple attorneys in a fast-paced corporate practice. Learn more about us at stearnsweaver.com.

Key Responsibilities: 

• Provide high-level administrative and legal support to corporate attorneys. 
• Prepare, edit, and format legal documents, agreements, and correspondence with a high degree of accuracy and attention to detail. 
• Maintain and organize electronic and paper files using a document management system. 
• Create and manage documents in Microsoft Word and Adobe Acrobat; track versions and redlines efficiently. 
• Manage busy attorney calendars, coordinate meetings, and schedule Zoom and conference calls and appointments. 
• Maintain attorney contacts, track deadlines, and assist with matter management. 
• Ensure accuracy and consistency in document formatting, version control, and finalization. 
• Perform general administrative tasks such as processing new client/matter reports, preparing engagement letters, travel arrangements, expense reports, time entry, and file maintenance. 

Qualifications:

• 3–5+ years of legal assistant experience (corporate law experience strongly preferred).
• Advanced proficiency in Microsoft Word and experience with Adobe Acrobat. 
• Familiarity with document management systems (e.g., iManage, NetDocuments, or similar).
• Excellent organization skills and keen attention to detail. 
• Ability to manage multiple priorities and meet deadlines. 
• Strong written and verbal communication skills. 
• Professional demeanor and strong work ethic.
• Ability to work independently and as part of a team.