Director of Operations

Description

Description

The Director of Operations is a key management position which supports the pastor and principal's responsibilities and is a steward of the human and capital resources of the parish, school and early learning center. In collaboration with the pastor and principal, the Director of Operations develops comprehensive planning, implementation, and evaluation of parish goals and objectives. The Director of Operations enables the efficient and effective administration of parish, school and early learning center resources.

The Diocese of Orlando four core values lay the foundation for the work performed by employees.

1. Authenticity: Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living

2. Respect: Affirming each person’s God-given dignity and uniqueness.

3. Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly.

4. Commitment: Individually and collectively, we are steadfast to the team and its purpose.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. 

 Financial 

• Oversees the financial resources systems of the parish by assuring the preparation of a comprehensive annual budget,      including revenue and expense projections, for review and approval of the pastor in consultation with the Finance Council.
• Oversees the monthly income and expenditures, authorizing purchases and payment of all bills, with the bookkeeper      overseeing and assuring accurate and confidential financial record keeping systems.
• Oversees tabulation and deposit of all parish income and manages the preparation of monthly and quarterly financial      reports for the pastor and Finance Council.
• Acts as liaison between the parish and the diocese in financial matters.

Facilities Management:

• Oversees any major construction, improvement, or repair.
• Solicits and reviews bids and quotes and negotiates contracts.
• Establishes and monitors preventive maintenance programs for all properties.
• Coordinates security measures to protect property and personnel.
• Oversees the management of parish, school and early learning center facilities and grounds.
• Oversees plant safety and security systems.

Administrative:

• Directs the management of the parish, school, and early learning center office.
• Oversees the management of the parish, school and early learning center records.
• Responsible for planning and implantation of all parish, school and early learning center projects as defined and approved by the  Pastoral Council, the pastor and principal.
• Coordinates parish, school and early learning center liability and property insurance, and workers compensation with diocesan general insurance program.
• Maintains good working relationships, effective communications between parish, school and early learning center staff, volunteers, various groups, and outside authorities.
• Attends all pastoral staff meetings, commission meetings, and committee meetings as necessary.
• Attends  all diocesan meetings, as necessary representing the parish, school and early learning center, pastor and principal.
• Consults with and advises pastor and principal on business and administrative matters that affect the parish, school and early learning center.

Personnel:

• In coordination with Diocesan Human Resources Office, updates job descriptions for all staff as required.
• Establishes and maintains evaluation process.
• Oversees the administration of salaries and diocesan benefit programs.
• Supervises the administrative department heads.
• Participates in the hiring and termination policies of the parish, school and early learning center in collaboration with the pastor and principal. 

  Additional Responsibilities

• Complies with Federal, State, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed action.
• Performs moderately complex work under limited supervision and maintains professional discretion in processing matters of a sensitive or confidential nature from both a legal and ethical perspective. 
• Performs additional projects as required by the principal.

Supervision

Oversees parish leaders.

Requirements

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, have a strong work ethic and be able set an ethical tone for the conduct of diocesan business. The successful candidate should be a practicing Catholic with a sincere respect and appreciation for the Roman Catholic Church and its teachings. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CATHOLIC FAITH

Practice of the Catholic faith is required. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese 

Education and Experience:

• Master’s Degree in Business Administration or related field from an accredited university.
• Demonstrated knowledge of financial management principles, including budget development and oversight, financial reporting, internal controls, and stewardship of organizational resources. 
• Demonstrated leadership ability based on 8-10 years of experience in an operational setting with at least 4 years of supervisory experience.
• Ability to develop communication and information technology systems and their functional and business applications.
• Working knowledge of facilities and building systems maintenance.   

Other Desired Skills and Abilities:

• Excellent leadership skills with an ability to manage change and respond effectively to a broad range of situations in a fluid environment with time and resource constraints.
• Excellent interpersonal and organizational skills with an ability to motivate staff to achieve parish objectives.
• Excellent oral/written communication skills with an ability to work effectively with Lay staff and clergy (Bi-lingual in English and Spanish a plus).
• Excellent analytical skills with an ability to define problems, collect data, establish facts, and draw valid conclusions.

Working Conditions:

• Must be able to work flexible hours to complete various tasks as required.
• Must be willing to work in conditions of stress repeatedly and function well under pressure.

Physical Requirements:

• The ability to sit and stand for long periods of time. 
• Must be able to reach, grasp, feel, and see up close and from afar. 
• Must be able to use basic office computer hardware and peripherals, with or without reasonable accommodation. 
• Must be able to communicate verbally and in written form.