Image Permissions Specialist

Description

The National Center for Construction Education and Research (NCCER) is seeking an Image Permissions Specialist. This is an entry-level position responsible for securing image usage rights and maintaining permissions documentation for NCCER’s craft curricula. This role builds relationships with external companies, organizations, and content owners to obtain licensing approvals and ensure all visual content meets legal and publishing requirements.

The ideal candidate a meticulous, skilled, and reliable Image Permissions Specialist with a strong attention to detail and a passion for rights management and documentation. In this role, you will help ensure NCCER's training materials are publication ready by obtaining permissions, maintaining accurate records, and supporting internal teams with the information needed to use visual content compliantly.

As an NCCER Image Permissions Specialist, your skills will help us deliver educational materials used around the world to train construction craft professionals at high schools, vocational schools, colleges, and construction training centers.

Key Responsibilities

1. Image Permissions & Licensing 

• Request and secure permission to license images and artwork from external companies, organizations, and individuals. 
• Research and identify appropriate contacts using company websites, contact forms, LinkedIn, and other available tools. 
• Purchase and manage stock photo licenses. 
• Negotiate and clarify image usage rights, restrictions, credit requirements, and renewal needs when applicable. 
• Maintain positive, professional relationships with image owners to support ongoing and future permissions needs. 

2. Permissions Tracking & Documentation 

• Review, validate, and maintain permissions documentation to ensure accuracy and compliance with NCCER publishing standards. 
• Track image usage rights, license terms, expiration dates, and required credit lines. 
• Maintain organized and up-to-date records within the permissions repository. 
• Audit permissions records to ensure all published materials have complete and accurate licensing documentation. 

3. Art Logs & Asset Traceability 

• Create, maintain, and update art logs to accurately track image sources, permissions status, and usage context. 
• Clean and standardize legacy art logs by resolving outdated templates or duplicate fields. 
• Build new art logs when none exist by referencing training guides and existing permissions documentation. 
• Prepare art logs for keywording and asset organization. 

4.  Cross-Functional Coordination  

• Coordinate permissions efforts across multiple internal teams, including Product Development, Digital Learning, Test Development, and Marketing. 
• Communicate permissions status, risks, and blockers clearly and consistently to stakeholders. 
• Manage and prioritize permissions work to meet production schedules and production deadlines. 
• Support collaborative problem-solving when permissions challenges arise. 

5. Additional Responsibilities 

• Assist with permissions risk identification and resolution. 
• Support colleagues to successfully and accurately complete art logs. 
• Support process improvements related to permissions tracking, documentation, and asset workflows. 
• Perform other related duties as assigned 

Requirements

• High school diploma or equivalent required; associate degree or higher preferred. 
• Ability to work independently and manage multiple projects simultaneously. 
• Strong organizational skills with high attention to detail. 
• Clear, professional written and verbal communication skills. 
• Excellent time management and organizational skills. 
• Ability to meet deadlines and adapt to shifting priorities. 
• Dependable attendance and performance. 

Preferred Experience 

• Experience obtaining, tracking, or managing image permissions, licenses, copyrights, or usage rights. 
• Experience with digital asset management (DAM) systems, such as Aprimo and Alfresco. 
• Familiarity with Customer Relationship Management (CRM) tools, such as Salesforce. 
• Adobe Acrobat or other PDF editing tools. 
• Familiarity with construction, maintenance, or technical education content. 

Software Skills 

• Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint). 
• Proficiency with common workplace applications (Chrome, Zoom, Teams, etc.). 
• Experience with Adobe Acrobat or other PDF editing tools. 
• Experience with Smartsheet. 
• Experience managing spreadsheets, logs, and documentation-heavy workflows. 

NCCER is an equal opportunity employer. No one shall be denied employment or opportunity based on race or color, sex, age, national origin, religion, physical or mental disability, veteran’s status, marital status, gender identity or sexual orientation. NCCER also provides reasonable accommodations to individuals with disabilities and bona fide religious beliefs, provided that such accommodation does not constitute an undue hardship on the Company.