Maintenance Planner

Job Summary:

The Maintenance Planner’s primary focus is the interface between Operations, Maintenance, Engineering and HSSE, to execute the maintenance work process effectively and safely. Responsible for oversight of execution of the Maintenance Work Process (CMMS) and Primavera 6 and Maximo. The main responsibilities of the OMP are to review and define the maintenance work request. This is such that the work requests are prioritized correctly and can be carried out safely and on time. This position will report to Maintenance Manager.

Essential Functions:

• Execute the preventive and corrective maintenance activities are aligned & completed with the approved maintenance, inspection and turnaround strategies.
• Ensure that critical activities are completed (e.g. Safety Critical Equipment Work Order’s) on time, on schedule and within budget.
• Ensure that work requests are assessed, screened, risk evaluated, prioritized, scoped, approved, and communicated to the selected department. Screen work orders for correctness, accuracy, and justification of reactive work requests in a timely manner. 
• Gains clarity by making field/site inspections and/or consulting with work order requestor as needed. Determines if a Management of Change (MOC) is required and drive the adherence to the MOC process
• Creates a Scope of work for Work requests. Consults with technical support to provide additional troubleshooting and/or preliminary work scope development if required
• Creation & Issuing of Work Order to external parties.
• Ensures effective utilization of resources from a perspective of safety, costs, and timing
• Ensures an updated and accurate backlog, and accurate history reporting.
• Maintenance Execution Preventive work processes ensuring that all preventative and surveillance work gets completed.
• Confirms that work order has been completed with sufficient attention to job history reporting and job specification, inspection reports filing & updates into Cenosco and eQuorum
• Proactively seeking opportunities to continuously improve the maintenance process and eliminate reliability challenges & ensures the overall effectiveness of the maintenance process. Collaboration with facilities and engineering in delivering common targets and cost reduction aspirations.
• Quality execution of maintenance works, accurate work scoping and eliminate variation works. Able to manage contractor resources well in delivering maintenance targets.
• Maintain a backlog of work orders for outages and prepare materials with procurement to execute work orders during outages. 
• Manage and organize work scope for planned turnaround events working with Operations, Maintenance, Engineering, etc. 
• Planned turnaround and unplanned outages coordinator.
• Implementation owner and driver for the Red Tag LOTO software for site implementation. Superuser for Red Tag and rollout training across site, working with Training Manager. 
• Perform other related duties as assigned.

Required Skills/Abilities: 

• Proven planning/scheduling capabilities in a refining context
• Strong skills in refinery maintenance, construction and turnaround planning/scheduling knowing what “good” looks like
• Proven track record of driving lasting, exceptional results through teams and organizations
• Ability to interpret financial data as needed to set production goals
• Excellent organizational skills and attention to detail
• Excellent written and verbal communication skills
• Proficient in Microsoft Office Suite or similar software
• Proficient in Primavera 6 
• Proficient in M/S Projects
• Some experience in Maximo CMMS would be a plus.

Education and Experience:

• High school diploma or equivalent required
• 5-10 years of experience in refinery or chemical plant experience
• Relevant licenses and certificates may be required
• Demonstrated ability to analyze problems/troubleshooting & Problem Solving: Systematically determine the root cause(s) of problems through questioning and inspecting and then identify the best course of action to take.
• Ability to quickly and accurately compare similarities and differences to optimize or detect abnormal conditions within the process.
• Experience with Maximo, HAZOPs, MOC’s, Incident Investigations, and Job Safety Analysis is a plus but not a must-have.
• Experience in construction industry or site safety is a plus.
• Experience in contract management and site work supervision/management is a plus.
• Good commercial mindset and proactively seeking opportunities to reduce maintenance cost (i.e. Maximize work activities per contractor per location and area, etc.).

Physical Requirements: 

• Must be able to pass a physical test of pushing, pulling, and lifting a minimum of 50 lbs
• Ability to work in confined spaces and wear self-contained breathing apparatus
• Must be able to climb ladders and or stairs on tanks, vessels and structures; wear respirator; work around equipment containing high pressures and temperatures and various chemicals
• Prolonged periods of standing and walking
• Ability to perform repetitive movements over long periods of time
• Requires frequent reaching, stooping, bending, kneeling, and crouching
• Requires lifting, positioning, pushing, and/or transferring equipment and materials

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Equal Employment Opportunity

Grapevine Operating Company LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.