Events Planner

SUMMARY: 

The Events Planner is responsible for planning, coordinating, and executing a wide range of internal and external events that support Havtech's business objectives, brand awareness, customer engagement, and marketing initiatives. This role works closely with executive leadership, sales, marketing, and other internal stakeholders to ensure successful event execution from concept through completion. The Events Planner manages event logistics, budgets, venue coordination, vendor relationships, communications, and attendee experiences while ensuring all events align with company standards and strategic goals. 

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES include the following. Other functions may be assigned:

• Plan and execute large and small-scale events ranging from 10 to 200 attendees. 
• Partner with executive leadership, sales, marketing, and internal stakeholders to coordinate event objectives, logistics, and execution plans. 
• Manage event budgets, including forecasting, tracking expenditures, and ensuring cost-effective event execution. 
• Source, negotiate, and coordinate third-party venues, vendors, catering, audiovisual services, and other event-related resources. 
• Build and maintain relationships with industry organizations, external agencies, manufacturing partners, and event vendors. 
• Support internal communications initiatives through the coordination of company meetings, employee events, and leadership programs. 
• Coordinate attendee registration, event communications, travel arrangements, and post-event follow-up activities. 
• Track event performance metrics and gather feedback to evaluate event effectiveness and identify opportunities for improvement. 
• Represent Havtech at industry events, conferences, networking functions, and association meetings. 
• Travel, as needed, to support event planning and execution.

QUALIFICATIONS:

• Bachelor's degree in Marketing, Communications, Business, Hospitality Management, Event Management, or related field; equivalent experience may be considered. 
• Minimum of five (5) years of event planning experience required, preferably within a corporate marketing organization. 
• Experience planning and executing both small and large-scale events, including customer events, factory trips, networking functions, trade shows, employee events, and leadership meetings. 
• Demonstrated experience managing events and marketing budgets. 
• Experience working with third-party venues, vendors, and external event partners. 
• Strong written and verbal communication skills, including experience supporting internal communications initiatives. 
• Proven ability to build relationships and collaborate effectively with executive leadership, internal stakeholders, customers, vendors, and external partners. 
• Strong networking skills and ability to represent the company in professional settings. 
• Excellent project management and organizational skills with the ability to manage multiple events simultaneously. 
• Ability to work independently in a fast-paced environment while maintaining exceptional attention to detail. 
• Proficiency with Microsoft Office applications and event registration/management platforms. 
• Ability to travel up to 15% of the time.

The salary range listed is an expected range, the actual salary will be determined by education, experience, skills and alignment with local market data. The range is one component of the total compensation for employees. 

This position includes a competitive benefits package with comprehensive medical, dental, and vision plans company paid life insurance and disability coverage and a 401(k) with match. In addition we provide paid holidays, paid time off and a gratitude day to give back to the community.

Supervisory Responsibilities: 

There are no supervisory responsibilities in this position.

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by 

an employee to successfully perform the essential functions of this job. Reasonable 

accommodations may be made to enable individuals with disabilities to perform the 

essential functions. 

While performing the duties of this job, the employee is regularly required to sit; use 

hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The 

employee is frequently required to stand and walk. The employee must regularly lift 

and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds. 

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an 

employee encounters while performing the essential functions of this job. Reasonable 

accommodations may be made to enable individuals with disabilities to perform the 

essential functions. The noise level in the work environment varies. 

DECLARATION 

Human Resources retains the sole right and discretion to make changes to this job 

description. Any employee making changes unauthorized by the President or Human 

Resources will be subject to disciplinary action up to and including termination.