Legal Assistant

Legal Assistant 

Employment Opportunity 

Immigration Practice Group

Rochester, NY

Harter Secrest & Emery is a full-service law firm founded in 1894, with offices in Rochester, Buffalo, Albany, and New York City. With over 125 lawyers, we offer the depth and breadth of legal talent and experience necessary to achieve exceptional results for our local, regional, and national clients. 

Harter Secrest & Emery LLP is seeking a Legal Assistant to join the Immigration practice group in its Rochester Office. This position will be part of a dynamic team that provides support to attorneys and paralegals in the Immigration group.

Job Responsibilities:

• Assembles documents, prepares correspondence and organizes supplemental materials for attorney review; enters data into immigration forms/applications as directed; uses specialized software (LawLogix)
• Interfaces with clients through various forms of communication; responds to client inquiries when appropriate
• Performs general administrative tasks including opening new client matters, processing incoming department mail, running client case reports using the immigration case management system as needed, and significant calendar management
• Maintains practice group docket; tracks filing requirements

Experience and Education Requirements:

• Two years of legal assistant experience preferred; Associate degree (Administrative Studies, Business or related field) is desirable
• Ability to work effectively with a variety of clients and staff; proven ability to provide exceptional client service
• Strong organizational skills, ability to respond to multiple priorities and take initiative to meet varying deadlines
• Knowledge of Immigration practice area including procedures, forms, and terminology a plus
• Ability to proofread and check typed material for grammatical, typographical, spelling, word usage and format errors
• Good writing skills, including proper spelling and correct grammar, accuracy and attention to detail
• Strong administrative skills are essential, including proficiency in Microsoft Word, Excel, PowerPoint and PDF

Recruiting Information:

• FLSA Classification: Non-Exempt
• Competitive salary dependent on education and relevance of prior work experience
• Salary Range: $25 – $30 per hour
• Hours per week: 37.5
  • Preferred schedule is 9:00 - 5:30 p.m. with a 1-hour unpaid lunch
• Excellent benefit package including:
  • Health insurance with generous employer contribution
  • 401(k) matching and profit sharing contribution upon completion of eligibility requirements
  • Paid Time Off (vacation and paid sick leave)
  • Dental and vision insurance
  • HSA and FSA
  • Free access to onsite fitness facility

This description is intended to describe the general content of and requirements for performance in this position. It is not to be interpreted as an exhaustive description of essential functions, responsibilities, and requirements.

Apply on-line at www.hselaw.com (select “Careers”). EOE

HARTER SECREST & EMERY LLP IS COMMITTED TO THE POLICY OF EQUAL EMPLOYMENT OPPORTUNITY. THIS POLICY EXPRESSLY PROHIBITS DISCRIMINATION ON THE BASIS OF SEX, RACE, COLOR, RELIGION, CREED, NATIONAL ORIGIN, AGE, MARITAL STATUS, SEXUAL ORIENTATION, DISABILITY, GENETIC PREDISPOSITION OR CARRIER STATUS, DOMESTIC VIOLENCE VICTIM STATUS, VETERAN STATUS OR STATUS AS A MEMBER OF ANY OTHER PROTECTED GROUP OR ACTIVITY.