Travel and Events Administrative Assistant

This position is responsible for assisting in the promotion, coordination, and support of customer, dealer, and employee meetings and incentive trips. This is a full-time role with standard operating hours from 7:30 am – 5:00 pm. This position will work from Beck’s corporate office in Atlanta, IN (not a remote or partial remote position). 

As a member of the Beck’s Family of employees, all full-time employees are eligible for a generous benefits package:

• Health benefits including two medical plan options and company HSA contributions, dental, vision, employer paid life/AD&D for you and your dependents, disability insurance, and access to an onsite Nurse Practitioner
• 401k plan match & company sponsored pension plan and access to a Financial Advisor to help you manage your retirement savings 
• Paid time off, Paid Holidays, Wellness Programs, & Corporate Discounts 
• Company Christmas Party, Free Lunch, & Much More

Responsibilities

• Verify accuracy of received trip registrations via the Travel and Events database systems
• Validate trip registration, qualification, and attendance
• Ensure smooth registration processes by timely preparing registration materials
• Help create and maintain event management software for multiple events and trips
• Assist in the planning, organizing, and logistics of all Beck’s events
• Assist in event and room scheduling via applicable software system 
• Participate in Travel and Events projects
• Engage in all stages of preparation, addressing, and dispatching mailings (both physical and digital)
• Take part in the setup and tear down at events and field shows
• Order, announce and distribute of appropriate gifts, memorials and flowers for customers, dealers and employees in honor of graduations, births and bereavements.
• Help conduct Travel and Events training for new employees and dealers
• Perform other related duties as may be required by the Travel and Events Manager

 Job Requirements

• Training in customer service, event planning, or other related field is encouraged

• Must possess and maintain a valid driver’s license and insurable driving record as determined by Beck’s automobile policy

Technical Requirements:

• Basic computer and current software skills
• Strong organizational skills
• Excel in providing meaningful customer service over the phone

Experience:

• Minimum three (3) years’ experience in support role

• Previous experience demonstrating organizational skills

Characteristics for Success:

• Commitment to the mission of Beck’s Hybrids, specifically, to provide our customers with the best service

• Excellent interpersonal skills and a collaborative teamwork style

• A demonstrated commitment to high professional ethical standards

• Ability to look at situations from several points of view Positive attitude

• Demonstrates the Attitudes and Actions of Beck’s Hybrids:

  • Integrity
  • Innovation
  • Passion
  • Adaptability
  • Teamwork
  • Commitment
• Ability to exercise judgement

** In an effort to provide a safer, drug-free workplace for employees, all full-time applicants to whom offers of employment are made must submit to a drug test and background check, subject to applicable local, state, or federal laws or regulations. Employment at Beck's is contingent upon passing these pre-employment screenings.