Human Resources Administrative Assistant

Supports and assists management in the daily operations of the Human Resources Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Greets HR visitors daily, answers various questions including those regarding position openings, and distributes HR mail daily.
• Create and maintain HR related reports.
• Maintain confidential accurate physical and digital personnel files, update HR databases and reports.
• Assist with processing payroll maintenance information for bi-weekly payroll and ability to process payroll as needed.
• File new applicants, rehires and maintenance from previous payroll.
• Monitor and process payroll Turnaround Report from ADP Reporting System and distribute to respective departments. 
• Proof, copy, and file disciplinary letters; completes and with VP approval completes letters for all No Call/No Show and Job Walk Off resignations.
• Processes employee injury reports as received.
• Complete required information for Workers Compensation Claims for VP approval, and submits Workers Compensation reports in a timely manner via internet.
• Maintain Workers Compensation files.
• Complete required information for Unemployment Claims for VP approval, and submits claim in a timely manner.
• Reviews drug screening invoices and approves payment.
• Assists with job fairs and recruitments.
• Maintains supplies and provides clerical support to other staff members as needed.
• Monitor newspaper for employee and/or related deaths and sends flowers.
• Requires application ability of MS Word/Excel, Adobe, and ADP Payroll/Workforce System or ability to learn the ADP Payroll/Workforce System and AI application.
• Complete appropriate trainings listed on the human resources Training Matrix.
• Adhere to Wheeling Park Commission’s safety rules and policy; refer any and all safety concerns to department manager, safety committee or human resources.
• Interact with the public with a cheerful and positive attitude, solve guest problems and complaints in a proper manner, and maintain harmonious working relationships with fellow employees.

Competencies:

Strong organizational and interpersonal skills

Computer competency, MSWord/Excel, Adobe, Microsoft Outlook

Time management

High level of discretion for handling confidential information 

EDUCATION and/or EXPERIENCE

Associate's degree (A. A.) or equivalent from two-year college or technical school; or two years of related experience and/or training; or an equivalent combination of education and experience.