Associate Project Manager

Position Overview

Reporting to the Project Manager (and supporting the CEO as needed), the Associate Project Manager assists in the planning, coordination, and execution of projects from concept through completion. This role is designed for a developing project manager gaining hands-on experience in fabrication-based projects, including retail build-outs, special events, staging, theater, and fixture and furniture production.

The Associate Project Manager supports client communication, internal coordination, scheduling, budgeting, and documentation while progressively taking ownership of smaller projects or defined scopes within larger projects.

Key Responsibilities

Project Support & Execution

• Assist Project Managers with managing projects from kickoff through completion

• Track tasks, milestones, and deliverables across assigned projects

• Identify potential project risks or production challenges and escalate proactively

• Manage smaller projects or defined project scopes with increasing independence

Client & Communication Support

• Support client communications, including meeting notes, follow-ups, and status updates

• Help ensure a consistent, professional client experience

• Coordinate communication between internal departments

Site Visits & Documentation

• Attend site visits as required and document venue conditions and logistical details

• Organize and maintain project documentation, drawings, schedules, and change logs

Budget & Schedule Tracking

• Assist with tracking project budgets, labor hours, and expenses

• Help maintain production schedules and crew calendars

• Support purchase orders, vendor coordination, and expense reconciliation

Fabrication, Installation & Logistics Support

• Assist with coordination of in-house fabrication and external vendors

• Support installation, load-in, and load-out logistics as needed

• Help ensure production quality, accuracy, and timeline adherence

Meetings & Team Coordination

• Participate in pre-production, kickoff, and internal alignment meetings

• Take meeting notes and track action items

• Support cross-functional team coordination

Post-Project Wrap-Up

• Assist with post-event reconciliation of materials, tools, and inventory

• Support project close-out documentation and reporting

Safety, Compliance & Culture

• Follow all company safety, quality, engineering, HR, and finance procedures

• Support company culture, values, and initiatives

• Maintain professionalism on job sites and with clients

Additional Responsibilities

• Prepare reports and documentation as requested

• Support productivity goals and continuous improvement efforts

• Participate in training and professional development opportunities

Qualifications

• 2–4 years of experience in project coordination, production, fabrication, events, construction, or related fields

• Basic understanding of fabrication, construction, or production workflows

• Ability to read and interpret drawings, blueprints, or shop drawings preferred

• Strong organizational skills with attention to detail

• Ability to manage multiple tasks and deadlines in a fast-paced environment

• Willingness to travel and work nights and weekends as needed

• Familiarity with SketchUp, Adobe Illustrator, CAD, or similar software is a plus

• OSHA 10 Certification is a plus or willingness to obtain

• Strong written and verbal communication skills

• Eagerness to learn, take initiative, and grow into a leadership role

Benefits

• Competitive Salary

• Benefit Eligible

• Paid Vacation / PTO