Purchasing Coordinator

About us

We are a team of airline catering enthusiasts who believe flying is the greatest privilege and opportunity in the world and, believe it should be a nice experience for everyone. Air Fayre is an award-winning catering team that is in search of the best and the brightest to join our dynamic team of airline catering enthusiasts.

Air Fayre offers benefits including!

• An excellent compensation package that includes a annual performance bonus program.
• Medical, Dental, and Vision for employees & dependents at 80% premium sponsorship.
• Free short- and long-term disability insurance and life insurance
• 2-4 weeks of paid vacation
• 401K with a match

Mission of role

We’re looking for a detail-oriented Purchasing Coordinator to process replenishment orders for materials, supplies, and equipment under the direction of the Purchasing Manager. This role helps ensure accurate purchase orders, timely supplier confirmations and deliveries, and appropriate inventory levels across our 24/7 airline catering operation.

You’ll work closely with purchasing, operations, inventory teams, and suppliers to identify shortages, coordinate replenishment, and maintain reliable product availability.

Functions and Responsibilities

• Process replenishment orders for materials, supplies, equipment, and airline catering products.
• Compile item, supplier, and order quantity information provided by the Purchasing Manager.
• Create and submit purchase orders to airline-contracted and local suppliers, including orders placed through vendor websites.
• Monitor supplier confirmations, shipments, and promised delivery dates.
• Follow up on open orders and communicate potential shortages or late deliveries to operations.

• Maintain accurate inventory and purchasing records in supplier and Air Fayre systems.
• Help establish target inventory, safety stock, and replenishment quantities based on current inventory and outstanding orders.
• Coordinate orders for airline-contracted products, fresh food, beverages, special meals, disposables, rotables, equipment, and charter products.
• Review inventory trends and abnormal movements to help prevent shortages, surplus, waste, and shrinkage.
• Establish and maintain positive working relationships with suppliers and internal teams.

Qualifications & Educational Requirements

• Approximately 3 years of purchasing, procurement, inventory control, or supply chain experience; food service experience preferred.
• Basic knowledge of supply chain management in a logistics or assembly environment.
• Proficiency with Microsoft Office 365, especially Excel; Microsoft Dynamics experience preferred.
• Ability to perform basic mathematical computations, analyze inventory data, identify discrepancies, and draw valid conclusions.
• Highly organized, analytical, and detail-oriented, with strong follow-through and the ability to meet deadlines.
• Flexible regarding work schedule in a 24/7 operation; bilingual English and Spanish is a plus.
• APICS coursework in purchasing, inventory management, or material requirements planning is preferred.

Join us in our mission to uphold the highest standards of quality in our products while fostering a culture of continuous improvement. We look forward to your application!