Shipping & Receiving Administrator

Description

This position supports the Marketing, Commercial and Operating departments with efficient, costeffective

receipt, inventory management, tagging and shipping of all types of commodities into,

out of and between various Company facilities and out to consumers worldwide. This role

organizes and supports the most important aspects of timely planning and fulfillment of supplier

and consumer contracts, scheduling of load receipts and shippers, communications and problem

solving internally and externally and to further improve utilization of the Companies’ operating

and other systems as directed. The primary responsibilities of this role are to ensure that

Company inventory is received and shipped in the timeliest fashion possible and the accuracy,

storage and forwarding of all documentation and communications are done in the most efficient

and professional manner, while also being entered into Company directed areas as quickly as

possible. The position specifically aids the operating department in organizing, processing, and

moving commodities as quickly and efficiently as possible with the appropriate paper flow to

match, as well as parts procurement and other clerical needs of the NFRP Manager, the Director

of Ferrous Processing and The Fleet/Ops manager.

Requirements

Essential Duties and Responsibilities: The following are general responsibilities associated

with the position as directed.

• Learn the Company’s RIMAS Scrap Management software in all aspects related to supplier and consumer interactions primarily as it relates to receiving, inventory management, tagging and shipping.
• Provides timely and accurate receiving, inventory and shipping information to the marketing, commercial and operating teams.
• Manages the scheduling of shipment of commodities of various metal types and forms in concert with the marketing, commercial and operating teams.
• Supports the receiving and quality control process, the purchase of loads against POs and shipments of quality-controlled products on Company packing lists and bills of lading according to established specifications against SOs.
• Verifies the quality and count of all items unloaded from railroad cars, trucks and trailers; checks against suppliers’ count and immediately reports discrepancies to operating manager, supervisor, and trader.
• Assists in matching receivers to the POs and in matching shippers to the SOs, tracks receiving weights, assures appropriate invoicing and payment applications upon receipt of funds where required.
• Verifies and records all items loaded for shipments.
• Enter purchase orders (PO) and sale orders (SO) – where required.
• Marketing, supplier and freight expense analysis and other reports as needed.
• Assists in training and elevating the use of the Company systems and procedures with other team members.
• Trains to operate Company equipment including forklifts, skid steers and loaders where required.
• Other projects as assigned.

Education and Experience: The minimum level of education and experience required to

perform the job at a satisfactory level.

• High school diploma or equivalent.
• Minimum of 5 years' experience in customer support, logistics or transportation.
• Experience with closed van, container drayage, dump trailer, gondola, flat or drop deck trailer and tanker shipping.
• Experience as a productive and meaningful member of a commercial team.
• Basic understanding of railway, dock, and warehouse procedures.
• Prior Shared Logic/RIMAS knowledge a plus.

Knowledge, Skills, and Abilities: The minimum level of knowledge, skills, and abilities to

perform the job at a satisfactory level.

• High working proficiency in Microsoft Office, with focus on Excel, Word and PowerPoint.
• Ability to express ideas clearly and concisely using appropriate mediums (for example, face-to-face, e-mail, and presentations), listen effectively, demonstrate understanding, and clarify meaning for others.
• Ability to analyze, define, diagnose, and solve problems with sound logic and rationale.
• Ability to develop, coach, and mentor others and to provide development experiences and network opportunities, advice, and preparation of others for effective performance.
• Ability to interact cooperatively and collaboratively with others as a team, including those holding divergent and/or opposing views and goals.
• Is always courteous and professional to team members both inside and outside of the Company.
• Proficient, timely and courteous in filing, call, fax and message handling and delivery.
• Strong organizational and administrative skills.
• Knowledge of scrap metal recycling or similar tangential industry a plus.
• Highly organized and professional.
• Ability to learn quickly and adapt easily to change.
• Strong management and communication skills.
• Ability to work quickly, independently, and with confidence to handle many challenges.
• Work well with others in a fast-paced, non-stop environment.
• Flexibility in changing work conditions, assignments, and schedules.
• Bilingual in English and Spanish helpful.
• Comfortable working in an industrial environment.

Safety: Environmental or atmospheric conditions commonly associated with the performance of the

functions of this job.

• Strictly adhere to all Health, Safety, and Environmental standards.
• Follow all safety guidelines and protocol, including wearing of all PPE.
• Adhere to all local, state, OSHA, and environmental regulations.

Decision Making: Common decisions made in the job and the level of review or autonomy needed to

finalize such decisions.

• This position is formally responsible for timely shipping of Company commodities solely against open agreements as directed and the confidential management of corporate, operational and commercial information.
• There is no current requirement for recommendations regarding policies associated with the job’s purpose and essential responsibilities.
• There is no responsibility for hiring, promoting, disciplining, terminating, and developing performance measures for any personnel.

Physical Requirements: Activities that are commonly associated with the performance of the

functions of this job. The physical demands described below are representative of those that must be met

by an employee to successfully perform the essential functions of this job. Reasonable accommodation

may be made to enable individuals with disabilities to perform essential functions.

• Walk and stand for long periods of time; walk and stand on uneven surfaces.
• Communicate by speech and hear audible warning signals.
• Visual acuity needed for constant observation, computer utilization and scrap inspection where required.
• Be able to lift, carry, push, pull, or otherwise move objects of 50 pounds or more.

ADDITIONAL INFORMATION

• Position is eligible for overtime.

NOTE: The above statements are intended to describe the general nature and level of work

being performed by people assigned to this job and are not intended to be an exhaustive list of

all responsibilities, duties, and skills required. This job description does not constitute a contract

of employment and the Company may exercise its employment-at-will rights at any time.