Office Coordinator (Grand Prairie)

Role

At Wikoff Color Corporation, we’re proud to be employee-owned, which means every team member has a stake in our success. We believe in building a workplace where people feel valued, empowered, and invested in the future.

We are seeking a highly organized and detail-oriented Accounts Receivable/Payroll support our branch operations. This multifaceted role involves managing inventory, processing orders, coordinating with suppliers, and overseeing billing functions. The ideal candidate will be a proactive problem-solver with strong Excel skills, ERP system adaptability, and a collaborative mindset.

Key Responsibilities

Administrative & Office Support

• Respond to customer inquiries via email and telephone in a timely and professional manner
• Enter customer orders accurately as received and forward orders
• Complete warehouse transfers for consignment customers as required
• Prepare and process bills of lading for outgoing shipments
• Invoice all shipped orders, run invoice journals, review for errors, and submit invoices
• Create and submit purchase orders to vendors as required
• Receive and confirm purchase orders in the system once materials arrive
• Process accounts payable invoices, apply appropriate GL codes, obtain approval, and submit to Head Office Payables
• Prepare customs documentation for shipments leaving Canada, including Smart Border program requirements
• Assist with semi-annual physical inventory counts
• Perform costing for new products and maintain annual price lists
• Carry out additional duties as assigned by management

Qualifications

·       High school diploma or equivalent required; college coursework in accounting or business is a plus

·       Minimum of 2 years of experience in administrative, billing, or accounting roles

·       Advanced proficiency in Microsoft Excel, including pivot tables, formulas, data validation, and VLOOKUP

·       Experience with ERP systems required; ability to quickly learn platforms such as Chempax is essential

·       Strong verbal and written communication skills

·       Proven ability to manage multiple responsibilities, work independently, and proactively seek guidance when needed

Working Conditions:

• 75% office based; ability to sit for prolonged periods of time.
• 25% standing/walking,climbing, bending, twisting, reaching.

Effort/Physical Demands:

• Constant communication with employees, peer, managers.
• May be required to work outside of normal working hours to meet the needs of production.

Health and Safety Responsibilities:

• Must work in accordance with Health and Safety regulations, Company Rules, Plant Rules, policies and procedures.
• Must use or wear equipment, protective devices, or certain clothing as required by the company.

Benefits:

• Competitive pay and overtime opportunities
• Health, dental, and vision insurance
• Paid time off and holidays
• 401K
• Employee Stock Ownership Plan
• Career development and training opportunities
• Clean, safe, and team-oriented work environment

This position contributes to a quality product by ensuring overall compliance to defined Product Specifications, the Quality Management System, and the Quality Policy.  Additionally, this position promotes a safe work environment by complying with the defined Safety rules, GMP and regulations at all times.