Assistant Director of Facilities

Project Renewal is a leading non-profit organization with the mission of building supportive communities where people achieve dignity and independence, renewing their lives with health, homes, and jobs. Our comprehensive and integrated 24/7 programs are designed to offer the holistic care our clients need. With a staff of 950+ and an annual budget of $140 million, Project Renewal is one of the larger social service nonprofits in New York City.

Title:         Assistant Director of Facilities

Program: Third Street  

Salary:     $75,000 - $95,000 

Position Overview:

We are currently seeking an experienced professional to serve as the Assistant Director of Facilities for Project Renewal and affiliate corporations.

The position will report to the Director of Facilities and divide responsibility for Project Renewal’s building portfolio on a geographic basis with another Assistant Director. Additionally, the Assistant Director of Facilities will work closely with Project Renewal’s Building Managers and Program Directors.

Essential Duties & Responsibilities: 

The essential duties of the Assistant Director of Facilities include but are not limited to the following activities:

• Manage and ensure compliance with State Health Department, DHS, HPD, DOB, ECB, EPA, DEP, OSHA, and other relevant rules and regulations for all locations and leased properties.
• Maintain up to date and accurate records of work orders
• Ensure that maintenance policies and procedures are communicated and followed throughout Project Renewal.
• Perform walkthroughs to prepare for site inspections by city/state agencies and all other governing agencies - Callahan, OTDA, DHS, RSRI Inspections.
• Ensure preventive maintenance on boilers and HVAC
• Perform minor repairs on low pressure boilers/ forced hot water heating boilers and HVAC as needed
• Complete in a timely manner written work orders and verbal requests for work  
• Attend ECB hearings if needed
• Support Facilities Department and Building Managers throughout the agency with training materials on maintenance management system and other material that may be beneficial to the agency.
• Maintain up to date and accurate records of the current condition of electrical, air conditioning, plumbing and other essential systems and equipment.
• In conjunction with Facilities Director, Program Directors and the Operations Department, purchase building and maintenance supplies, machinery, equipment, and furniture in a timely manner and in sufficient quantities.
• Assist in developing and maintaining operating expense budgets for each of Project Renewal's residential buildings and shelters.
• Conduct regular inspections of all Life Safety System Equipment.
• Coordinate with Facilities Director and Building Mangers to ensure that necessary repairs/maintenance and unit turnover renovations for all of Project Renewal's residential buildings and shelters.
• Coordinate with Facilities Director and Building Mangers that the outside of the properties are maintained, including landscaping and snow removal.
• Assist in the oversight, planning, scheduling, and management of all internally run construction projects and renovations.
• Participate in the development and testing of a disaster preparedness plan for all Project Renewal and affiliate residential buildings and shelters.
• Available for on-call response to emergencies on a 24x7 basis
• Supervise Facilities crew
• Evaluate the work quality of the Facilities and Building Management staff
• Other duties as assigned.

Job Requirements: 

•  Experience with construction projects and other project management
•  Good organizational skills are essential for this position.
•  Proficient Microsoft Suite and computer skills required.
•  Must identify and resolve problems in a timely manner, work well in group problem solving situations   and communicate well with stakeholders.
•  Ability to complete projects on time and on budget.
•  Excellent communication and supervisory skills.
•  Effectively sets and prioritizes goals as well as specific work activities for oneself and others.
•  Extensive knowledge of building and maintenance procedures, including experience in dealing with electricity, plumbing, HVAC, boiler, and general carpentry a plus.

Physical Activities:

While performing the duties of this position, the Assistant Director of Facilities is regularly required to travel between buildings and walk throughout the buildings. In the event the elevator is out of order, the Assistant Director of Facilities must walk between the floors of the facilities, sub-basement to roof, climbing up and down the staircases in order to observe vendors and tend to building needs. Furthermore, the Assistant Director of Facilities must stand to talk to staff, sit for extended periods of time at the computer, bend, reach or squat to get records from the files or when addressing building needs, climb and work from ladders of 2 to 16 feet in height also climb fixed access ladder, work from multi-purpose scaffold, and be able to lift and or move packages as well as equipment weighing up to 50 pounds.

Qualifications: 

•  Bachelor's degree a plus
•  Facility Management Certification a plus
•  Minimum of 3 years of supervisory and hands-on experience in areas of  maintenance and/or construction, ideally in a residential or shelter setting
•  City Wide Standpipe System, S-13 (must be obtained within six months of start date)
•  City wide Sprinkler System, S 12 (must be obtained within six months of start date)
•  Low Pressure Boiler Certificate of Fitness P-99
•  OSHA 10-hour
•  Driver License, Class D must be kept in good standing for the duration of employment

Project Renewal is an equal opportunity employer.  Its long-standing policy has been to embrace the equality of opportunity for all employees and applicants without regard to actual or perceived race, color, national origin, alienage or citizenship status, religion or creed, gender (see separately issued Gender Discrimination policy for more detail), physical or mental disability, age (18 and over), military status, arrest record, marital status, domestic partnership status, genetic information or predisposing genetic characteristic, sexual orientation, status as a victim or witness of domestic violence, sex offenses or stalking, unemployment status or any other basis protected by applicable federal, state and local laws.