Program Manager, Interim Housing - Samoshel

Role: Program Manager

Department: Interim Housing

Location: Samoshel - 505 Olympic Blvd., Santa Monica, CA 90401 

Reports to: Director

Direct Reports: Case Managers and Line Staff

Schedule: Sunday-Thursday 4:30pm-12:30pm

Status: Full-time, Exempt, Management 

Benefits: Medical, Vision, Dental, Life Insurance, 403(b) Retirement plan.

Summary: 

The Program Manager, SAMOSHEL will be responsible for administrative oversight, and supervision of case management and line staff for this Interim Housing Program for The People Concern.  They will also provide strong day-to-day administrative and supervisory oversight and ensure successful performance-based outcomes. This position is responsible for maintaining the highest quality services and efficiency of programming, while fostering teamwork and integration among staff working in this program.  Selected candidate will work Sunday-Thursday 4:30pm-12:30pm with the ability to flex their schedule to accommodate oversite of staff working swing and overnight weekdays and all weekend shifts.

Essential Duties and Responsibilities: 

• Develop effective relationships with clients using a client-centered approach that includes motivational interviewing, harm reduction and trauma-informed care principles
• Work as part of an interdisciplinary team to provide comprehensive, integrated care to individuals experiencing homelessness, mental illness and substance addiction
• Provide guidance to staff, ensuring that they are able to implement appropriate interventions to reduce barriers
• Promote opportunities to support critical thinking among team members
• Provide crisis intervention and triage services
• Work with the Director to ensure that the physical site is well-maintained and safe
• Ensuring all required Postings are within the facilities
• Provide training and welcome to all new staff during on-boarding
• Conducting facility walk-through to identify health and safety concerns.
• Provide oversight of the daily operations of the shelter, including scheduling of staff and making sure that all shifts are appropriately covered
• Work with the management team to provide on call coverage for emergencies
• Develop expert knowledge of the documentation required by the agency and the funders
• Ensure compliance with documentation standards, including electronic databases and paper charts, and ensure timely documentation submissions by conducting weekly audits of client charts and HMIS Data.
• Work with housing department and city partners to ensure most vulnerable are being matched to best fit housing options

• Manage intake process and ensure that all open beds remain filled with appropriate referral in timely manner
• Assist with preparing data for reports to funders, and track other data as directed
• Ensure adherence to agency policies and procedures
• Facilitate weekly case conferencing to create a supportive environment and ensure the reduction of barriers that prevent an individual from developing an appropriate housing plan
• Complete performance evaluations on all direct reports
• Communicate effectively and in a timely manner, with management, peers, collaborators, and funders
• Coordinate and collaborate with other agency programs to provide greater support and assistance to clients in this program
• Maintain client confidentiality at all times, while following agency, state, and HIPAA laws
• Incorporate life skills programming and other milieu and enrichment services into the program design
• Develop and improve programming, identify and implement new systems when appropriate, manage budgets and participate in hiring of all staff
• Train staff on programmatic expectations, including documentation, boundaries, and strength-based approaches to interventions
• Able to thrive in a work environment emphasizing teamwork and collaboration
• Respond in a timely manner in all aspects of communication
• Work with minimal supervision
• Perform other duties as assigned

Qualifications:

1. Bachelor’s Degree in Social Work, Psychology or related field
2. Minimum two (2) years of experience in a nonprofit setting at an agency that provides services to individuals who have a history of homelessness, mental illness, or are dually diagnosed 
3. Minimum of two (2) years’ experience providing Case Management services to homeless population required
4. Skilled in non-violent crisis intervention
5. Demonstrated knowledge of issues faced by the population served
6. Detail-oriented with excellent time management, organizational, written, verbal, interpersonal, presentation, teambuilding and computer skills
7. Demonstrated ability to handle multiple tasks simultaneously and to work independently and creatively
8. Detail-oriented with excellent time management, organizational, written, verbal, interpersonal, team building, and computer skills
9. Current, valid California Driver’s License with an acceptable driving record
10. Ability to provide some evening and weekend hours to ensure continuity of care
11. On-call 24/7 is a requirement
12. Proficient in Microsoft Word, Outlook, Excel, and database applications
13. Able to obtain and maintain CPR/First Aid certification

Preferred Qualifications:

1. Masters’ degree in mental health field (Social Work, MFT, or Psychology) 
2. At least two (2) years of leadership/management experience preferred in an Interim Housing site

Work Environment: 

1. Field (may need to travel) and indoor office environment
2. On occasion, walk or drive to different local sites
3. Regularly required to sit, stand, bend and occasionally lift or carry up to 20 pounds
4. Will necessitate working in busy and at times loud environments
5. Will be exposed to elements like cold, heat, dust, noise and odor
6. May need to bend, stoop, twist, and sit throughout the day