Legal Professional Assistant

Parker Poe is seeking an experienced Legal Professional Assistant to join our team. This role is ideal for a seasoned legal secretary or administrative professional who enjoys supporting attorneys in a collaborative, fast-paced legal environment. As a trusted member of the legal team, you will play a key role in helping attorneys provide exceptional service to clients while managing the day-to-day details that keep matters moving forward.

We are looking for someone who is highly organized, detail-oriented, and proactive, with strong litigation support experience and a commitment to delivering excellent client service. If you thrive on managing multiple priorities, anticipating needs, and being an integral part of a successful legal team, we'd love to hear from you.

What You'll Do

• Provide administrative and litigation support to a team of four to five attorneys.
• Prepare, revise, and finalize legal documents, pleadings, contracts, and correspondence from draft or dictated text.
• Manage attorney calendars, coordinate meetings, and help ensure important deadlines are met.
• Track and docket court filing deadlines and scheduling orders.
• Maintain attorney time entries and assist with billing-related activities.
• Coordinate attorney and client travel arrangements, including flights, accommodations, transportation, and itineraries.
• Manage day-to-day administrative tasks such as scheduling appointments, preparing correspondence, scanning and organizing documents, and routing incoming communications.
• Answer and direct incoming calls with professionalism and courtesy.
• Assist with the review and preparation of client invoices.
• Coordinate conference room scheduling and meeting logistics.
• Organize and maintain both physical and electronic client files.
• Ensure accurate filing and indexing of legal documents and assist with records management, including preparing closed files for off-site storage.
• Maintain attorney contacts and client information within firm databases.
• Collaborate with attorneys, legal professionals, and administrative team members to provide seamless support across the office.
• Assist with additional projects and responsibilities as needed.

What You'll Bring

• Five or more years of experience as a Legal Secretary, Legal Assistant, or Legal Professional Assistant, with litigation support experience.
• Experience with court filings and litigation deadlines
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• The ability to manage multiple priorities, adapt to changing demands, and meet deadlines in a fast-paced environment.
• Advanced proficiency with Microsoft Office Suite.
• Experience with electronic filing systems and legal time and billing software.
• Strong typing skills (75+ WPM preferred).
• A collaborative, team-oriented mindset and willingness to assist colleagues when needed.
• Availability to work onsite Monday through Friday.

Why Parker Poe?

At Parker Poe, our legal support professionals are valued members of the team who contribute directly to our success. We foster a collaborative culture where professionalism, client service, and teamwork are highly valued. You'll have the opportunity to work alongside skilled attorneys on sophisticated legal matters while building a rewarding career in a supportive and respected law firm environment.