Real Estate Coordinator

We’re currently seeking a Real Estate Coordinator to join our Headquarters team!

The Real Estate Coordinator supports the real estate team by managing assets and administrative tasks, tracking project milestones, and facilitating communication between internal departments and external partners. This role ensures that real estate transactions, site development processes, and lease documentation are organized and completed efficiently. The coordinator plays a key role in asset management by overseeing lease renewals, tracking key dates, and maintaining accurate lease records. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

What You Will Do:

Asset Management:

• Track key dates such as lease expirations and option periods.
• Oversee lease renewals and negotiate directly with landlords and their representatives to align terms with market rates and secure favorable modifications for the company
• Manage post-lease matters such as consents, amendments, and co-tenancy issues; collaborate with internal teams to prepare accurate lease documentation and maintain updated records
• Coordinate with stakeholders to obtain landlord approvals for property changes, provide lease status updates, and perform quality control on completed transactions
• Facilitate communication and follow-up on outstanding items or approvals.

Real Estate Administration and Documentation:

• Maintain and organize real estate files, including leases, and purchase agreements.
• Assist with preparing and reviewing real estate documents and reports.
• Update and maintain real estate databases and tracking tools.
• Generate reports on project status, lease terms, and site pipeline.

Project Coordination and Support:

• Support the real estate team with site selection research, due diligence, and permitting processes.
• Coordinate with legal, finance, and operations teams to ensure smooth project execution.

Note: The job duties above provide a general sense of the role; though, additional duties may be assigned as necessary.

How You Will Shine:

Education:

• Associate’s Degree in Business, Real Estate, or a related field, or equivalent experience (2+ years). Bachelor’s Degree preferred.

Experience:

• Minimum of 2 years of experience in real estate, property management, or administrative support.
• Experience in retail, construction, or multi-site operations preferred.
• Proficient in Microsoft Office Suite and real estate tracking tools.
• Familiarity with lease documents and real estate processes.

Knowledge, Skills, & Abilities:

• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and deadlines.
• Attention to detail and accuracy in documentation.
• Comfortable working with legal and financial documents.
• Ability to collaborate with internal teams and external partners.
• Basic understanding of real estate and construction terminology.