Assistant District Manager

Assistant District Manager 

South Hillsborough County to Lee County

Position Summary

The Assistant District Manager is responsible for the professional management and administration of assigned Community Development Districts (CDDs). Reporting to the Senior District Manager, this position serves as the primary liaison between the District’s Board of Supervisors, residents, consultants, contractors, and vendors to ensure the effective operation of the District.

This role requires strong leadership, project management, communication, and organizational skills, along with a thorough understanding of Florida Statutes governing Community Development Districts. The position offers opportunities for professional growth and advancement based on performance, leadership, and company growth.

Essential Duties and Responsibilities

District Administration & Board Relations

• Serve as the primary point of contact for assigned Community Development Districts.
• Attend and facilitate Board of Supervisors meetings, workshops, public hearings, and other District meetings as required.
• Prepare meeting agendas, compile supporting materials, and ensure timely distribution of meeting packages.
• Record and document Board actions and meeting minutes.
• Administer Oaths of Office to newly elected Board Supervisors (Notary Public preferred but not required).
• Maintain regular communication with Board Members between meetings to provide updates on District operations, projects, and initiatives.
• Respond to Board Member and resident inquiries in a professional and timely manner.

Compliance & Governance

• Ensure compliance with all applicable Florida Statutes, District policies, and regulatory requirements.
• Coordinate and oversee statutory filings and reporting requirements, including:
• Coordinate with District Counsel, Engineers, Accountants, and other consultants to maintain compliance and support Board objectives.

Operations & Vendor Management

• Manage vendor relationships and service contracts to ensure compliance with contract terms, service levels, and performance expectations.
• Coordinate procurement activities, contract administration, renewals, and billing review.
• Conduct regular field inspections of District infrastructure, amenities, and common areas.
• Identify maintenance, operational, and capital improvement needs and coordinate corrective actions.
• Monitor ongoing projects and oversee project management efforts from initiation through completion.

Financial Management

• Assist in the preparation, implementation, and monitoring of District budgets.
• Review invoices, purchase orders, and financial reports for accuracy and compliance with Board-approved budgets.
• Work closely with District accountants and consultants to support sound fiscal management and long-term planning.
• Provide financial recommendations and budgetary guidance to the Board as needed.

Communication & Resident Relations

• Maintain and update District websites and digital communications platforms.
• Respond to resident concerns and inquiries while fostering positive community relations.
• Communicate effectively with stakeholders, including Board Members, residents, consultants, contractors, and governmental agencies.
• Promote transparency and professionalism in all District communications.

Qualifications

Education & Experience

• Bachelor’s Degree preferred, or equivalent combination of education and experience.
• Minimum of two (2) years of experience in community association management, property management, local government, client relationship management, account management, or a related field preferred.
• Experience presenting to Boards, committees, or public groups is preferred.

Licenses & Certifications

• Valid Florida Driver’s License with a satisfactory driving record.
• Florida Notary Public commission preferred or ability to obtain within six months of hire.

Technical Skills

• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to utilize DocuSign and Adobe Pro is a must
• Experience with meeting management software, website platforms, and financial reporting systems preferred.
• Ability to learn and utilize company software and reporting tools.

Core Competencies

Communication & Relationship Management

• Demonstrates exceptional verbal and written communication skills.
• Builds and maintains strong professional relationships with clients, residents, vendors, and coworkers.
• Maintains professionalism and composure in challenging situations.
• Promotes collaboration, accountability, respect, and excellent customer service.

Problem Solving & Decision Making

• Strong analytical and critical-thinking abilities.
• Identifies issues proactively and develops practical solutions.
• Exercises sound judgment and attention to detail.
• Balances immediate operational needs with long-term strategic goals.

Organization & Results Orientation

• Effectively manages multiple priorities, deadlines, and projects simultaneously.
• Demonstrates strong time management and organizational skills.
• Consistently follows company policies, procedures, and operational standards.
• Delivers high-quality work with accuracy and efficiency.

Physical Requirements

The physical demands described here are representative of those required to successfully perform the essential functions of this position.

• Frequently sit, stand, walk, bend, and reach during normal work activities.
• Conduct outdoor inspections of District facilities and infrastructure.
• Occasionally lift and move items weighing up to 30 pounds.
• Travel regularly to assigned Districts, Board meetings, and company offices as required.
• Ability to work occasional evenings to attend Board meetings and community events.