Office Services Clerk

Dinsmore is seeking a proactive and tech-savvy Office Services Clerk to serve as the operational backbone of our Wheeling, WV office. This is a dynamic role for a natural problem-solver who enjoys being the go-to resource for our attorneys, ensuring our daily operations are flawless.

Responsibilities include, but are not limited to:

• Document & Print Production: Over-see and execute high-volume printing, scanning, binding and copying projects with strict attention to detail and confidentiality
• Inventory & Office Upkeep: Monitor, order and organize office and kitchen supplies so the team never runs out of essentials
• Event Coordination: Assist with the creative planning and detailed execution of office events
• First-Line IT Support: Troubleshoot basic tech glitches, handling minor issues with office equipment as well as coordinating with our IT department to resolve larger technical snags quickly
• Recycling Management: Take ownership of the office recycling program by collecting, organizing, and sorting regular recycling to the local recycling bins as well as driving electronic recycling (e-waste) to Staples for proper disposal
• Logistics & Mail Services: Assist in outgoing mail including packages, time-sensitive legal documents and executing runs to the local courthouse
• Office & Workstation Coordination: Seamlessly assist in the setup and breakdown of workstations for new hires and departing employees ensuring their spaces are properly configured and ready to go
• Communications & Hospitality: Can answer incoming telephone calls with professionalism, direct inquiries efficiently and provide warm, frontline reception support
• Provide Relief Reception Coverage: Serve as the back-up to our receptionist with duties that include; answering phone calls, distributing incoming mail, assisting attorneys with administrative tasks like time entry, new client intake, and billing

Requirements

• Strong customer service and interpersonal skills
• Excellent organizational skills with the ability to manage multiple priorities and deadlines
• Proficiency in Microsoft Office Suite and office technology
• Ability to troubleshoot office and videoconferencing equipment
• Strong attention to detail and commitment to accuracy
• Ability to work both independently and collaboratively in a team environment
• Experience in supporting attorneys and professional staff preferred
• Knowledge of courthouse procedures and legal office operations is preferred
• Ability to lift and transport office supplies, files, and equipment weighing up to 50 pounds, with or without reasonable accommodation
• Experience with legal document handling
• Demonstrate confidentiality and discretion