Events Coordinator

The Events Coordinator is responsible for the planning and execution of events both on and off IMG Academy campus. The team of Event Coordinators guide the day-to-day operations of approximately 250 events annually. This position reports directly to the Events Manager.  

Position Responsibilities 

• Coordinate and execute external events contracted by the Sales department, as well as internal events for the Sports departments, with a primary focus on Football, Basketball, and Lacrosse
• Prepare event production timelines, event maps, and event orders
• Develop event operations plans to include security, restrooms, ticketing, parking, etc.
• Procure all necessary supplies and equipment for events
• Assist with marketing campaigns, including communication and promotions, partnering with Marketing Dept.as appropriate
• Assist the department with overall execution, timeline and budget adherence for all events
• Coordinate and delegate tasks to part-time staff prior to and during events
• Oversee set up and breakdown of all events and home games, ensuring that safety standards are upheld and the vision of the event lead or client is realized
• Serve as the key point of contact for each assigned event which includes communication with vendors, associations, and internal stakeholders 
• Develop and maintain strong relationships across IMG Academy campus, particularly in Sport, Sales, and Operations
• Research, develop and execute innovative experiences and entertainment elements for assigned events
• Adhering to all company policies, procedures and business ethic codes
• Other duties as assigned

Knowledge, Skills and Abilities   

• Bachelor’s Degree or comparable experience 
• Experience in event planning and management
• Strong organizational skills
• Ability to establish and follow budgets
• Highly motivated and able to take initiative
• Ability to work in a fast – paced, dynamic environment, meeting multiple deadlines
• Exceptionally detailed in work
• Ability to communicate to a variety of audiences
• Ability to be trained in multiple digital software platforms including but not limited to management systems, SAP and venue scheduling 
• Desire to work collaboratively with colleagues
• Excellent written and verbal communication skills

Preferred Skills 

• Football, Basketball, and Lacrosse event experience
• Business development experience