Marketing Specialist

H2M architects + engineers is a multidisciplinary architectural, engineering, and environmental consulting firm based in NY, NJ, CT, and FL. We’re looking for a Marketing Specialist to join our Marketing team in Boca Raton, FL.

This is a dynamic role that blends proposal development with communications and PR support. You’ll report to our Marketing Manager – Proposal Services, while also collaborating with our Corporate Communications Manager on select PR initiatives. If you enjoy writing, organizing, and seeing your work directly contribute to both winning new projects and raising a company’s profile, this could be the role for you.

As a Marketing Specialist, most of your time will be spent developing proposals, coordinating with technical teams, writing and editing content, and ensuring submissions are accurate, compliant, and on time. You’ll also have the chance to develop your skills in communications: reporting local trends, helping coordinate regional events, attending networking opportunities, and creating social media campaigns that highlight office activity in your market.

You’ll be part of a creative, high-energy team where your contributions are noticed at every level of the organization.

Key Responsibilities

• Develop, execute, and produce competitive proposals and qualifications that align with business goals.
• Analyze RFQ/RFP documents and create compliance and responsibility matrices.
• Manage proposal schedules and coordinate input from technical staff.
• Write and edit non-technical proposal content; refine technical content for clarity and impact.
• Prepare proposal forms (including SF 330s and client-specific documents).
• Maintain corporate information, resumes, licenses, and pre-qualifications.
• Create and support business development presentations in collaboration with technical staff.
• Track proposal outcomes (win/loss ratios, interviews) and maintain data in the CRM system.
• Contribute to communications and PR initiatives under the direction of the Corporate Communications Manager, including:
  • Reporting on local industry and market trends.
  • Coordinating select PR-related events.
  • Attending networking events to represent H2M.
  • Keeping the Communications Manager updated on regional office activity.
  • Creating social media campaigns tailored to the regional market.
  • Assisting the Corporate Communications Manager in managing relationships with regional PR firms.
• Take on special projects and other business-related duties as assigned by the Director of Marketing.

Education & Qualifciations

• Bachelor’s Degree in Marketing, Communications, English, or a related field.
• 5+ years of experience with proposal development (professional services background a plus).
• Strong writing and communication skills, with the ability to adapt for proposals, marketing, and PR.
• Experience with InDesign and MS Suite.
• Detail-oriented and organized with strong interpersonal skills.
• Highly motivated, confident, self-directing, and eager to learn.
• Works as a team player with the ability to engage and effectively work with employees in other offices.
• Ability to travel and work at headquarters when needed.
• Ability to collaborate with technical personnel on proposal content and appearance.
• Ability to create and maintain relationships internally and externally.
• Ability to work with individuals at all levels of the organization.

The compensation for this position is $63,000 to 80,000 annually.

The employment offer may deviate from this published range based on a variety of factors, including but not limited to, experience, specialty, knowledge, education, geography and/or related certifications – not related to any applicant’s characteristics protected by local, state or federal law.  Note: The salary or hourly rate indicated does not include other forms of compensation or benefits.

Job site location: 951 Yamato Road, Suite 202, Boca Raton, FL 33431