Accounts Payable Specialist

The Accounts Payable Specialist is responsible for assisting with all accounts payable functions for a fast-paced, high volume accounts payable department for a commercial truck dealership.

RESPONSIBILITIES:

• Receives invoices directly from vendors and/or dealership locations and ensures proper coding and approval in the electronic accounts payable system.
• Reviews all payment requests for appropriate documentation and requisite approval.
• Ensures properly coded/approved invoices are entered into accounting system.
• Ensure signed copies of IRS Form W-9, vendor service agreements, and any other contracts are on file.
• Prioritizes invoices for payment to take advantage of discounts, avoid interest and/or penalties, and adhere to agreed-upon payment terms.
• Corresponds directly with vendors and internal stakeholders regarding payment status inquiries.
• Reconciles vendor statements to vendor history in accounting system. Works directly with vendor to resolve any discrepancies including obtaining missing invoices.
• Adheres to company policies and communicates any compliance deviations and internal control weaknesses to management in a timely manner.
• Assist Accounts Payable Manager with payment batches, annual 1099 filings, and other duties as assigned.

EXPERIENCE, EDUCATION AND SPECIAL REQUIREMENTS:

AA, BA, or BS in accounting with a minimum of two years of related work experience (preferably in the truck or automotive industries). Experience with electronic accounts payable software a plus.  Dealer Management System (DMS) experience is extremely desirable but not required. Strong organizational skills with an attention to detail, problem solving skills and excellent interpersonal, verbal and written communication skills are a must. An intermediate level of expertise with Microsoft Excel and Word are required.