Accounting Assistant

Job Summary:

We seek a highly organized and detail-oriented Accounting Assistant to join our accounting and finance team. Reporting directly to the Corporate Controller, this role ensures accurate and efficient financial operations for our dynamic, market-disrupting business in the construction industry. The successful candidate will collaborate cross-functionally with the parent company teams as well.

This is a fully on-site position located at Epsilon Industries’ Tuscaloosa, Alabama facility.

Job Duties & Responsibilities:   

Invoice and Expense Management:

• Perform accurate data entry and account reconciliation.
• Manage accounting related discrepancies, with a focus on accounts payable (AP) and resolving discrepancies as needed.
• Maintain spreadsheets for financial tracking.
• Process invoices and customer payments.

Reporting:

• Generate and review sales order reports.
• Prepare monthly and weekly management reports.
• Run and distribute various aging reports weekly.

General Accounting Support:

• Assist in financial operations using Microsoft Excel and Office 365
• Collaborate with internal teams to achieve financial objectives

Perform ad hoc duties as assigned

Job Qualifications:

Education & Experience

• High School Diploma or equivalent required.
• Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
• At least one year of accounting, bookkeeping, accounts payable, accounts receivable, administrative, or related experience preferred.
• Manufacturing, construction, fabrication, or project-accounting experience preferred.
• An equivalent combination of education, training, and relevant experience may be considered.

Technical Qualifications

• Basic understanding of accounting and bookkeeping principles.
• Experience reviewing invoices, purchase orders, receipts, and financial records.
• Ability to perform basic account reconciliations and identify discrepancies.
• Strong data-entry and numerical-accuracy skills.
• Proficiency in Microsoft Outlook, Word, Excel, and Teams.
• Ability to create and maintain spreadsheets using formulas, sorting, filtering, and basic reporting functions.
• Ability to learn and effectively use Genius ERP and other company systems.
• Basic mathematical skills, including percentages, extensions, totals, and reconciliations.
• Ability to maintain accurate and organized electronic and physical records.

Professional Skills

• Diploma or coursework in Business, Accounting, or Finance preferred
• Proficiency in Microsoft Office 365, with strong Excel skills
• Strong attention to detail and accuracy in data entry and billing procedures
• Excellent written and verbal communication skills
• Experience in invoice processing in a team environment

Core Competencies:

• Accounting Support
• Financial Accuracy
• Accounts Payable
• Accounts Receivable
• Data Entry
• Recordkeeping
• Attention to Detail
• Organization
• Time Management
• Communication
• Problem-Solving
• Confidentiality
• Teamwork
• Accountability

Contacts:

• Internal Corporate Controller, Accounting, Purchasing, Supply Chain, Receiving, Project Management, Production, Human Resources, Payroll, and other employees.
• External suppliers, customers, auditors, financial institutions, and other business partners as authorized.

Effort (Physical & Sensory):

• Ability to sit and work at a computer for extended periods.
• Frequent use of computers, calculators, scanners, telephones, and other office equipment.
• Regular review of invoices, spreadsheets, financial records, and computer displays.
• Frequent use of fine motor skills for typing, filing, and data entry.
• Regular standing and walking within office and operational areas.
• Occasional bending, reaching, and lifting or carrying files or office materials weighing up to 25 pounds.
• Ability to maintain concentration and accuracy while managing multiple priorities.
• Ability to wear required personal protective equipment when entering designated operational areas.

Working Conditions:

• Work is primarily performed in a professional office environment located within Epsilon Industries’ Tuscaloosa, Alabama manufacturing facility.
• Regular interaction with Accounting, Purchasing, Supply Chain, Project Management, Production, suppliers, and customers.
• Possible exposure to moderate noise, dust, moving equipment, and varying temperatures when entering operational areas.
• Fast-paced environment with recurring deadlines and multiple priorities.
• Additional hours may occasionally be required during month-end close, year-end close, audits, or other critical reporting periods.