Legal Administrative Assistant - Defense Litigation (Mass Torts)

Location: New York, NY (hybrid remote opportunity)

Do you have administrative experience? Are you detail-oriented, organized, and motivated? Are you excited about the opportunity to join an innovative, growing law firm that has been successful for more than 165 years?

Harris Beach Murtha is seeking a Legal Administrative Assistant to join our New York, NY office. This talented individual will be responsible for assisting attorneys in our Mass Torts and Industry-Wide Litigation practice group. You will THRIVE in this role if you have:

• 1+ years of administrative assistant experience (preferred)

• Bachelor’s degree (preferred)
• Notary Public (preferred)

• Exceptional oral and written communication, including excellent spelling, grammar, punctuation, form, and style
• Proficiency with MS Office, including Word, Excel, PowerPoint, with expertise in creating TOCs, TOAs and applying styles
• Excellent multitasking and time management abilities
• Superior client service and listening skills for anticipating needs of clients and attorneys

The Legal Administrative Assistant will be responsible for answering phone calls, filing documents, client interaction, project work, and assisting attorneys with the production of documents. Do you have the DRIVE and DESIRE to:

• Type from draft or transcribe a variety of correspondence, memoranda and legal forms such as billing letters, retainers, briefs, contracts, etc.
• Ensure documents are appropriately drafted, written, reviewed, edited, proofed, finalized, signed, assembled, distributed, and filed for effective and efficient retrieval
• Respond to a high volume of phone calls, transmit messages accurately and promptly
• Keep accurate and up-to-date case information, contacts and files, including billing records
• Coordinate travel arrangements, securing air, hotel and car plans for attorneys and clients
• Coordinate meetings and appointments for attorneys and clients including conference room scheduling, meals and preparation of meeting materials
• Utilize new matter business intake program to open new files
• Process check requests, vendor invoices, and expense reimbursements
• Process incoming and outgoing mail
• Handle document scanning, profiling and retrieval
• Perform other related duties as assigned or requested

Harris Beach Murtha recognizes everyone has a right to be included. You will be successful in your career at the firm if you:

• Exhibit the ability to effectively multi-task, meet deadlines, and provide solutions in a fast-paced office setting
• Demonstrate good organizational skills for prioritizing workload 
• Believe in the firm’s core values: collaboration, inclusion, ingenuity, respect, integrity, and commitment

• Enjoy working with diverse personalities within various levels of the firm
• Are comfortable working fully onsite during training and the opportunity to work a hybrid schedule once training is complete

Harris Beach Murtha is not accepting candidate submissions from recruiting agencies for this position during the first two weeks after posting. Following this period, agencies with an active fee agreement with the firm may reach out to our internal recruitment team at resumes@harrisbeachmurtha.com to inquire about potential collaboration for this position. 

Salary information will vary depending upon relevant experience for the position, geographic locations and weekly hours schedule. The anticipated weekly schedule for the Legal Administrative Assistant is 35 hours per week.

New York, NY: $30.22 - $38.47/hour

Harris Beach Murtha offers a comprehensive benefits package that supports both professional and personal well-being. Benefits include medical, dental, and vision insurances; health savings and flexible spending account options; life and disability insurances; retirement plan including 401(k) and profit sharing; paid leave programs; employee assistance resources; commuter and parking benefits where applicable; and professional development opportunities. Eligibility for benefits is subject to applicable plan terms and firm policies.

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Harris Beach Murtha is committed to an inclusive environment and we welcome applications from diverse candidates with varied background and skills, including military experience. Harris Beach Murtha Cullina PLLC is an Equal Opportunity Employer.