Legal Administrative Assistant - Commercial Real Estate

Location: Ithaca, NY (100% in the office)

Do you have real estate experience? Are you excited about the opportunity to join an innovative, growing law firm that has been successful for more than 165 years?

Harris Beach Murtha is in search of a Legal Administrative Assistant to join our Commercial Real Estate team in Ithaca, NY. You will thrive in this role if you have:

• 1-3+ years of administrative assistant experience (required)
• Law firm experience (preferred)
• Experience with commercial and/or residential real estate (preferred)
• High school diploma or equivalent
• Exceptional oral and written communication, and organizational skills
• Proficiency with MS Office, including Word, Outlook and Excel, and able to efficiently use technology resources

The Legal Administrative Assistant will work primarily on matters with buyers and sellers, institutional lenders, realtors, attorneys, paralegals, and others in the sale and purchase of residential and commercial real estate. Do you have the drive and desire to:

• Prepare and process legal papers and documents requiring knowledge of legal format, terminology and procedures
• Handle incoming and outgoing mail, date stamp and distribute promptly upon receipt
• Coordinate conferences, meetings and appointments for attorneys and clients including conference room scheduling and preparation of materials
• Manage documents associated with buying/selling/financing real estate involving firm clients
• Coordinate/order updates of title documents, tax searches, survey maps and any other due diligence needed for transactions, as appropriate
• Follow-up with clients to schedule appointments and obtain signatures on various documents
• Coordinate work through word processing, copying and messenger services for the prompt production and delivery of documents, including hand deliveries within a four-block radius of the office, if appropriate/as necessary
• Process check requests, invoices and attorney expense reimbursement requests
• Communicate with in-house counsel for the client, counsel for the other party, realtors and clients concerning their transaction’s status and developments
• Prepare title insurance based on attorney review
• Assist with other duties as needed

Harris Beach Murtha recognizes everyone has a right to be included. You will be successful in your career at the firm if you:

• Exhibit the ability to effectively multi-task, meet deadlines, and provide solutions in a fast-paced office setting
• Believe in the firm’s core values: collaboration, inclusion, ingenuity, respect, integrity, and commitment

• Enjoy working with diverse personalities within various levels of the firm
• Are comfortable working in the office every day

Harris Beach Murtha is not accepting candidate submissions from recruiting agencies for this position during the first two weeks after posting. Following this period, agencies with an active fee agreement with the firm may reach out to our internal recruitment team at resumes@harrisbeachmurtha.com to inquire about potential collaboration for this position. 

Salary information will vary depending upon relevant experience for the position, geographic locations and weekly hours schedule. The anticipated weekly schedule for the Legal Administrative Assistant is 38.75 hours per week. 

Ithaca, NY: $24.82 - $29.78/hour

Harris Beach Murtha offers a comprehensive benefits package that supports both professional and personal well-being. Benefits include medical, dental, and vision insurances; health savings and flexible spending account options; life and disability insurances; retirement plan including 401(k) and profit sharing; paid leave programs; employee assistance resources; commuter and parking benefits where applicable; and professional development opportunities. Eligibility for benefits is subject to applicable plan terms and firm policies.

Harris Beach Murtha is committed to an inclusive environment and we welcome applications from diverse candidates with varied background and skills, including military experience. Harris Beach Murtha Cullina PLLC is an Equal Opportunity Employer. #LI-Onsite