Accounting Associate, Accounts Payable

Reporting to the Controller, the Accounting Associate, Accounts Payable is responsible for the effective and accurate management of records relative to Accounts Payable.  The Accounting Associate maintains and updates independent contractors, vendor data and W‐9, Tax Exempt Certificates of Breaking Ground affiliates, Accounts Payable‐related memos and office policies. The Accounting Associate provides financial and administrative support to ensure payments are completed and reconciled.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Maintain an accurate and active file management system of all transactions, policies and documentations related to the Accounts Payable function
• Assist the Accounts Payable team with classifying independent contractors based on W‐9 files
• Help prepare year end 1099 and 1096 reports to the IRS
• Prepare documentation for alternative payment options, including cashier’s checks and bank drafts
• Verify financial policy and procedure compliance with all transactions
• Record payables, scan signed vouchers, cut checks, and transmit formatted positive payments to treasury
• Conduct research to resolve issues and discrepancies and respond to inquiries from vendors and voucher preparers
• Assist in generating reports
• Perform other duties as assigned

MINIMUM QUALIFICATIONS:

• High School diploma or equivalent required
• Minimum 2 years of experience in accounts payable field
• Possess basic accounting knowledge
• Proficiency with Microsoft Office Suite programs including Word, Excel, Outlook, and Microsoft Teams
• Ability to track and meet deadlines
• Strong verbal and written communication skills
• Detail‐oriented with high level of accuracy