Senior AP Coordinator

SUMMARY STATEMENT/POSITION OVERVIEW

The Senior Accounts Payable Coordinator role is responsible for the accurate and timely payment of all vendors of our packaging business.  The Senior Accounts Payable Coordinator works closely with the AP Manager, Accounting Managers, Shipping and Receiving departments, Buyers and various department heads throughout the company to post invoices including resolving discrepancies and reconciling to vendor statements. 

ESSENTIAL FUNCTIONS/RESPONSIBILITIES - Senior AP Coordinator

• Performs a three way match of purchase order, packing slip and vendor invoice. 
• Processes all invoices for the select HLG companies on a timely basis, including follows up with department heads for authorization, account numbers, etc. 
• Processes weekly invoices for payment.
• Wire, Utility, and Cash In Advance (CIA) payment clearing for assigned company code.
• Processes manual checks and inputs into accounts payable system on a timely basis.
• Participates in the monthly closing process by ensuring that all invoices are posted in accordance with the monthly closing calendar.
• Creates debit memos when necessary.
• Perform reconciliation of vendor statements based on predefined frequency.
• Interacts with external & internal parties to resolve invoices and payments issues. 
• Completes credit applications as requested by vendors.
• Handles all calls and email inquiries for assigned vendors.
• Performs other duties as assigned by the Accounts Payable Manager or Accounting Managers.

SPECIAL SKILLS, EXPERIENCE OR QUALIFICATIONS - Senior AP Coordinator

• Working knowledge of the purchasing cycle and accounts payable process
• Basic understanding of all accounting functions and good mathematical skills
• Excellent written and verbal communication skills
• Intermediate to advanced Excel skills

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