Contract Manager I

Position Summary 
This position is a member within the Project Management Team. The primary responsibility of this position is to transform machine proposals into sales orders in SAP and then launch the Project via the project gate process.

This position is responsible for transferring contractual elements from the Machine Proposal into a Sales Order and Project Definition, using SAP. The sales order defines the terms, conditions, and content in a structured manner necessary for Gleason Works Rochester to execute the Project, in a manner that will satisfy customer expectations.

This position is responsible for initiating the Project Launch process by chairing the Technical Review meeting involving stakeholders across a multitude of disciplines, including the Project Manager. Downstream, the Project is transitioned to the Project Manager during the Project Launch meeting.

Thereafter, this position is responsible to quantify and re-launch any necessary changes / amendments to the Sales Order, as these changes affect execution of the project with regards to terms, conditions, and content. Maintains accurate pricing within the SAP Sales Order during the entire course of the Project.

This position is intended to serve as a stepping stone to a Project Manager position with the expectation that such a transition may occur after a level of experience, training and education is achieved and upon the need of the Team.

Essential Functions

• Receives machine sales order documentation and transitions into SAP by creating a Machine Sales Order/Project Definition and Booking the order
• Defines all commercial and technical deliverables within the machine Sales Order
• Responsible for the Project launch process of machine orders by:

• Chairing the Technical Review Meeting (TRM),
• Quantifying the budget for the Project,
• Co-chairing the Project Launch Meeting (PLM),
• Transitioning the Project over to the Project Manager

• Oversees any gaps discovered during the launch process and tracks to closure within the Quality system
• Maintains accuracy of the Sales Order (and Project Definition) in SAP for scope of supply, commercial terms and pricing/commissioning levels
• Chairs Change Review Meetings (CRM) when order changes occur
• Supportive role for the Project Manager in the execution of Machine Orders/Projects
• Serves as Customer advocate within the company and strives to ensure that Customer commitments are achieved

Required Computer Skills

• MS Word, Excel, PowerPoint, Outlook, Internet, MS Project
• Relevant SAP transactions - SD, PS
• Other: Global Phone and Web Conferencing - Zoom, MS Teams

Required Education / Skills / Experience

• Bachelor’s Degree in Business Administration, Project Management, or related Engineering Field
• Project Management Certificate desired
• Multi-lingual skills highly desired
• Highly organized
• Commercial awareness relating to industrial capital goods contracts, INCOTERMS, financial processes, scheduling, planning
• Preferred experience in negotiating and selling techniques
• Multi-tasking, flexible, ability to work in an environment with a high level of accountability
• Ability to interact professionally across multiple cultures and global regions
• Must possess good written and verbal communication skills. Ability to present information to a variety of working disciplines.
• Demonstrated inter-personal skills within a company-wide collaborative environment as well as with an external Customer/Sales base
• Positive, Can-Do attitude with the ability to move forward through obstacles in a win-win manner
• Supportive of the Project Manager in order to satisfy the Customer’s Project expectations