Talent Acquisition Coordinator

JOB TITLE:

Talent Acquisition Coordinator

DEPT/DIV:

People

SUPERVISOR:                    

Senior Manager Talent Acquisition

WORK LOCATION:

2 Broadway, New York, NY 10004

HOURS OF WORK:

9:00 am - 5:30 pm (7.5 hours/day, or as required)

FULL/PART-TIME

FULL

SALARY RANGE:

$63,000 - $72,000

DEADLINE:

Until filled

This position is eligible for telework, which is currently one day per week. New hires are eligible to apply 30 days after their effective date of hire.

Opening:

The Metropolitan Transportation Authority is North America's largest transportation network, serving a population of 15.3 million people across a 5,000-square-mile travel area surrounding New York City, Long Island, southeastern New York State, and Connecticut. The MTA network comprises the nation’s largest bus fleet and more subway and commuter rail cars than all other U.S. transit systems combined. MTA strives to provide a safe and reliable commute, excellent customer service, and rewarding opportunities.

Job Summary:

The Talent Acquisition Coordinator is a member of the People organization responsible for supporting end-to-end hiring operations, including, but not limited to, a wide range of administrative tasks that blend recruiting coordination, scheduling, sourcing, and low-level recruiting, background clearance tracking, and onboarding success, while delivering a consistent, high-quality candidate experience.

Approved AI Disclosure Language 

AI-Enabled Recruiting Tools 

The MTA may use AI-enabled recruiting tools as part of the recruiting process for this position. Jobvite Talent Fit, an Automated Employment Decision Tool (AEDT), uses artificial intelligence to compare information in your resume and application materials against the qualifications, skills, experience, and requirements identified in this job posting to assist recruiters in evaluating candidate qualifications. Jobvite Auto Talent Rediscovery is an AI-enabled sourcing tool that evaluates previously submitted candidate profiles and application materials maintained within the MTA's Jobvite recruiting system to identify individuals whose qualifications may align with current job opportunities and who may be considered for outreach and invitation to apply. These tools assist recruiters and do not make employment decisions. All employment decisions include independent human review. Additional information about Talent Fit and the applicable bias audit is available at Talent Fit Bias Audit Summary.

You may opt out of AI-assisted evaluation by submitting a request to [email protected]. 

Responsibilities:

• Initiate background checks and review background reports to validate candidate employment and credentials, as well as review candidate criminal history. Follow up with candidates on outstanding documents and information.
• Coordinate interview availability with hiring managers and panels and schedule virtual and in-person interviews.
• Draft and post open positions to the applicant tracking system and relevant job boards.
• Prepare reports and maintain tracking of all activities associated with the background check process.
• Support the Talent Acquisition leadership team with various projects and initiatives.
• Prepare presentations for team, department, and client meetings.
• Complete assigned tasks within the established Service Level Agreement (SLA).
• Enter information and update systems and applications (i.e., Jobvite, PeopleSoft, TruView, and Kronos) in accordance with departmental guidelines.
• Attend and participate in 2 career events or networking events per quarter (1 of the events must be an MTA-sponsored event).
• Act as an onboarding liaison and provide support and assistance in handling any discrepancies related to new hire documentation, and serve as a bridge between Talent Acquisition and the onboarding teams, HR Operations, IT, Facilities, and hiring managers to ensure new-hire readiness during their first 30-days.
• Engage in low-level recruiting and conduct intake meetings with hiring managers and source candidates to fill vacant positions.
• Ensure precise data entry and diligently follow up on onboarding documents as required.
• Responsible for managing the onboarding process for new hires, including the review and processing of essential documentation such as I-9 forms and verification of previous employment. (NYCT ONLY)
• Other duties as assigned.

Required Knowledge/Skills/Abilities:

• Strong administrative and organizational skills with the ability to perform multiple tasks simultaneously in a high-volume environment while maintaining accuracy.
• Must possess the ability to handle confidential information professionally.
• Effective written and verbal communication skills
• Must be detail-oriented and be a team player
• Must possess proficient computer skills with working knowledge of Microsoft Office Suite (Word, Excel, Outlook, etc.)
• Proficiency in and/or ability to learn communication and interpersonal skills.
• Proficiency in and/or ability to learn organizational and presentation skills.
• Proficiency in and/or ability to learn to work with all internal levels within a given organization.
• Proficiency in and/or ability to learn to communicate and interact well with external agencies.
• Proficiency in and/or ability to learn to complete short- and long-term projects effectively and as efficiently as possible.
• Proficiency in and/or ability to learn analytical and/or quantitative skills.

Required Education and Experience:

• Bachelor’s Degree in Arts/Sciences (BA/BS) or an equivalent combination of education and experience may be considered in lieu of a degree. OR
• Associate’s Degree (AA) combined with two (2) years of clerical or administrative experience in a business environment may be considered in lieu of a bachelor’s degree.
• Minimum 2 years of clerical or administrative experience in a business environment may be considered in lieu of a bachelor’s degree.

The Following is/are preferred:

• Experience in Human Resources preferred.
• Experience with Applicant Tracking Systems and/or using recruitment platforms.
• Familiarity with the MTA’s policies and procedures.
• Familiarity with the MTA’s collective bargaining procedures.

Other Information

May need to work outside of normal work hours (i.e., evenings and weekends)

Travel may be required to other MTA locations or other external sites.

According to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).

Equal Employment Opportunity

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including those concerning veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.