Clinical Abstractor (Temp)

Job Title: Clinical Abstractor, Infant Mortality Action Team (IMAT)
Department: New York City Department of Health and Mental Hygiene (NYCDOHMH)
Division: Division of Family and Child Health (FCH)
Bureau: Bureau of Maternal, Infant, and Reproductive Health (BMIRH)

Location: 4209 28th street, Long Island City, NY 11101
Reports to Title: Medical Director and Deputy Director of IMAT
Direct Reports Title(s): Deputy 30Director of Infant Mortality Action Team

Schedule & Hours:  Flexible scheduling offered, part-time, up to 30 hours per week.

Workplace Flexibility Modality: Hybrid
Work Environment: Office environment but work can be done remotely

Grant End Date: Estimated date: 2/15/27 (no end date in contract)

Created Date:7/10/2025

Revised Date:7/16/2025

Salary:$120 an hour
FLSA Classification: Non-exempt

Who We Are:

The Fund for Public Health in New York City (FPHNYC) is a 501(c)3 non-profit organization that is dedicated to the advancement of the health and well-being of all New Yorkers.  To this end, in partnership with the New York City Department of Health and Mental Hygiene (DOHMH), FPHNYC incubates innovative public health initiatives implemented by DOHMH to advance community health throughout the city. It facilitates partnerships, often new and unconventional, between government and the private sector to develop, test, and launch new initiatives. These collaborations speed the execution of demonstration projects, effect expansion of successful pilot programs, and support rapid implementation to meet the public health needs of individuals, families, and communities across New York City.

Our Culture:

We embrace a culture of learning, collaboration, innovation, and well-being, where open communication drives our impact.

About the Program:

BMIRH’s Infant Mortality Action Team (IMAT) project aims to conduct a pilot project to conduct surveillance of all Sudden Unexpected Infant Deaths (SUID) in New York City and use the data to inform an Action Team that will make recommendations to improve programs and scale-up.

About The Role:

BMIRH seeks an enthusiastic, motivated clinical abstractor to support the IMAT pilot project’s implementation. This is a grant-funded, part-time, temporary position located at the DOHMH office in Long Island City. Most work can be done remotely (up to 576 hours), although minimal time may be required in the office for orientations or meetings.      

This position will be matrix managed between the Medical Director and the Deputy Director for the IMAT project. The Clinical Abstractor will also work closely with the Deputy Director for Research and Evaluation, Data Analyst and other members of the project team. Broadly, the Clinical Abstractor will be responsible for reviewing medical abstraction forms available in Office of Chief Medical Examiner (OCME)’s database system, conducting clinical abstraction of specified data, and doing data entry in BMIRH’s in-house MS Access database, and providing expert clinical input into project activities, as needed.

Responsibilities:

Complete training and orientation

• Take required DOHMH CITI training online course
• Receive orientation to BMIRH’s IMAT project and surveillance systems
• Receive orientation to the entire data abstraction process including understanding data sources from BVS and OCME
• Receive orientation and training to access data abstraction forms from OCME’s database
• Receive training in data abstraction work and data entry in MS Access in-house database
• Sign and submit all data confidentiality forms as required

Clinical data abstraction

• Review OCME forms and abstract clinical data into the MS Access in-house database
• Maintain complete confidentiality of data as per DOHMH policies and procedures
• Communicate regularly with staff about relevant issues related to data abstraction, clinical queries and technical issues
• Prepare case summaries and narrative reports of cases as requested.
• Support and make requested changes based on quality checks
• Provide regular progress updates to staff
• Attend IMAT meetings as requested
• Other duties as assigned to support the overall goals and mission of the department/ organization. 

Requirements:

• Experience handling highly sensitive personal health information and maintaining strict confidentiality protocols
• Active clinical license, such as RN, LPN, MD, DO, NP, in relevant clinical area (e.g. pediatrics or family medicine) - Submission of a copy of current medical license required.
• At least 3 years of experience working in outpatient pediatrics or similar care settings

Employment is contingent upon the successful completion of a background check. 

Benefits:

This position will be hired through a staffing agency. This position does not include benefits or paid holidays.

Equal Employment Opportunity Statement:

FPHNY is an equal opportunity employer and prohibits discrimination and harassment of any kind. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, genetic information, marital status, veteran status, or any other legally protected status.

At-Will Employment Statement:

Employment with FPHNY is at-will, meaning that either the employee or the company may terminate the employment relationship at any time, with or without cause, and with or without notice. This job description does not constitute a contract of employment. 

Residency Requirement:

You must live in the New York City Tri-state area (NY, NJ, CT) to be considered for a position at FPHNY.