Project Accounting Manager - San Francisco

Our San Francisco practice is currently seeking a Project Accounting Manager to be part of our collaborative accounting team. As a Project Accounting Manager, you will be play a crucial role in ensuring the financial health of our projects while managing project accounting staff.

Project Accounting

• Oversees the project accounting function of the department.
• Develops procedures and supervises project accounting team.
• Provides guidance and training in the proper procedures of project accounting.
• Reviews and approves consultant bills for payment.
• Provides internal audit of fee recognition on projects.
• Audits select projects for financial performance.
• Answers inquiries from staff and vendors.
• Acts as Sr. Project Accountant as needed: 
  • Prepares monthly invoices, budgets and project management reports.
  • Provides accurate and timely accounting, reporting and project information for assigned projects.
  • Sets up and maintains projects on an in-house accounting system according to contract terms.
  • Tracks and inputs budget data for assigned projects.
  • Prepares, codes and inputs project invoices.
  • Answers inquiries from staff, vendors or clients, and communicates financial information to project managers.
  • Maintains accounting files.
  • Makes calls to clients to follow up on accounts receivable.
  • Inputs and posts consultant invoices, communicates with consultants and organizes their payments.
  • Reviews project contracts and additional service requests to understand the financial requirements on each project. 
  • Analyzes project cost reports and meets frequently with the Finance Director and Project Managers to review status of projects for invoicing, profitability, earnings, costs, and cash flow
  • Understands how projects earn revenue in the accounting system and assists the Finance Director monthly in analyzing and recording monthly project earnings.
  • Works independently to research and resolve financial issues.

 Staff Development

•  Acts as mentor by coaching and motivating teams and individuals; fostering an environment of mutual respect and trust among members of the group as it grows and develops.
• Prepares and delivers staff evaluations; contributes to performance development, compensation decision-making and allocation processes of department.
• Participates in interviews and recruiting of professional staff.
• May educate and/or guide non-financial staff on accounting procedures.
• Takes personal responsibility for fostering a green workplace through sustainable work practices.

Required Skills: 

• Knowledge of accounting and finance principles and practices, and the analysis and reporting of financial-related reports.
• Advanced knowledge of project accounting concepts and practices.
• Proficiency in MS Office, including Word, Excel and Outlook.
• Proficiency in Deltek VantagePoint or similar project accounting software required.
• Ability to communicate effectively, both verbally and in writing.
• Ability to work independently and within a team environment.

Education and Experience: 

• Bachelor’s degree in accounting and 5 plus years project accounting experience; or an equivalent of education and experience required.
• Supervisory experience required.
• Accounting experience in an architectural firm and/or project accounting experience preferred.