AP Disbursements Coordinator

Purpose

The AP Coordinator-Disbursement is responsible for the timely settlement of payments to suppliers and vendors. This position is responsible for reconciling vendor statement and determining invoice statuses to facilitate the closure of any. This individual must be a self-starter, well organized, thrive in a team environment, and able to identify and follow through with improvement suggestions. The AP Coordinator-Disbursement will have direct contact with senior-level management, including Vice Presidents and General Managers, which requires strong interpersonal communication skills both written and verbal.

Areas of Responsibility / Tasks      

1. Area of Focus (In order of percentage of time spent on activity, importance and/or priority)

1. Prepare and schedule timely disbursements.
2. Ensure accurate communication with vendor regarding remittance information.
3. Ensure vendor discount opportunities are capitalized on payments.
4. Prepare vendor statement reconciliations.
5. Ensure accurate vendor payment information.
6. Assist in year-end audit process.
7. Additional special projects as assigned.

Competencies; Knowledge, Skills, Abilities (KSA)

To perform this role successfully, an individual must have experience achieving desired result(s) in their areas of responsibility. The requirements listed below are representative of observable behaviors and essential knowledge, skill, and abilities required of a successful incumbent within our culture.           

1. Proficient in Microsoft Office.
2. Ability to work in a team environment.
3. Ability to work in fast paced and changing environment.
4. Ability to effectively communicate with colleagues of all levels.
5. Excellent attention to detail.
6. Strong verbal and written communication skills required.

Minimum Qualifications/ Education / Experience / Certifications 

1. Education:
   1. Associate’s degree in Business Administration, Accounting, or Finance preferred
   2. Equivalent experience considered in lieu of degree

1. Experience:
   1. At least 1 year of experience in payment applications, deductions, collections, customer service, accounts receivable, accounting, and or credit/collections, preferably in a similar industry
2. Licenses / Certifications:
   1. Valid driver’s license – require
3. Language:
   1. Proficiency in English required
   2. Bi-Lingual – Spanish or Portuguese is a plus

Physical Requirements / Demands

The physical demands described herein are representative of those that must be met by an incumbent to successfully perform the essential functions of this job. *Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions & physical demands of this role.

1. This job operates in a clerical office setting.
2. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
3. The noise level in the work environment is usually moderate.
4. While performing the duties of this job, the employee is regularly required to talk and hear. This is largely a sedentary role; however, some filing is required.
5. This would require the ability to lift files and storage boxes, open filing cabinets and bend or stand as necessary. 
6. This role requires a valid driver’s license.

Acknowledgement:

This job description is not an exhaustive list of areas of responsibility or tasks that an incumbent in this position may be asked to perform. All Employees are required to deliver the desired results intended for their role, at the designated level of knowledge, skill, and ability commensurate with their job title and level within the organization. 

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