Facilities - Manager Facilities (Irvine, CA)

Facilities Manager 

As the Facilities Manager, you will play a key role in maintaining a safe, efficient, and welcoming workplace. You will oversee day-to-day facility operations, building maintenance, safety, security, vendor relationships, mailroom/shipping and employee event coordination. This role is ideal for a proactive, highly organized problem-solver who takes ownership, builds strong relationships, and enjoys creating a great workplace experience for employees.

Key Responsibilities:

Facility & Building Operations

• Oversee day-to-day facility operations, ensuring the workplace is safe, functional, clean, and well-maintained.
• Manage building systems, including HVAC, utilities, equipment, landscaping, and general maintenance.
• Coordinate repairs, maintenance requests, tenant improvements, and preventative maintenance programs.
• Maintain accurate records of facility conditions, equipment, repairs, warranties, and service agreements.
• Ensure adequate inventory of facility supplies, equipment, and materials.

Vendor & Budget Management

• Manage relationships with contractors, service providers, and facility vendors.
• Solicit and evaluate bids, coordinate vendor work, and ensure services are completed on time and within budget.
• Manage facility budgets, monitor expenses, and identify opportunities for cost savings and operational efficiencies.
• Review facility costs, operational data, and performance metrics to measure progress against goals.

Safety, Security & Risk Management

• Oversee workplace safety, security, risk management, and environmental health and safety programs.
• Ensure compliance with applicable OSHA and other regulatory requirements.
• Maintain emergency response, fire evacuation, and disaster preparedness plans.
• Serve as the Facility Emergency Response Coordinator.
• Coordinate hazardous waste disposal and maintain required regulatory and insurance documentation.
• Coordinate required inspections and ensure follow-up actions are completed.

Employee Events & Workplace Experience

• Coordinate and support employee events, meetings, and workplace activities from planning through execution.
• Manage event logistics, including space planning, room setup, catering, supplies, vendors, and day-of coordination.
• Partner with HR and internal teams to plan and execute employee engagement activities and company events.
• Help create a welcoming, organized, and engaging workplace experience for employees and guests.

Service & Stakeholder Support

• Serve as a key point of contact for facility-related needs and requests across the organization.
• Build strong relationships with employees, leaders, vendors, contractors, and external partners.
• Respond quickly and effectively to facility issues, changing priorities, and urgent situations.
• Proactively identify opportunities to improve the workplace, facility operations, and employee experience.
• Perform other duties as assigned.

Qualifications

• Proven experience in facility management, workplace operations, building management, or a related field.
• Working knowledge of building systems, including HVAC, electrical, plumbing, and general maintenance.
• Experience managing vendors, contractors, budgets, and service agreements.
• Strong organizational and project management skills, with the ability to coordinate multiple priorities and events simultaneously.
• Knowledge of OSHA, environmental health and safety, emergency preparedness, and workplace safety requirements.
• Strong communication and interpersonal skills with the ability to work effectively with employees, leaders, vendors, and external partners.
• Self-starter with strong attention to detail, sound judgment, and a service-oriented approach.
• Ability to work independently, solve problems proactively, and adapt to changing priorities.