Technical Project Coordinator (Industrial Machinery)

Description

We are looking for a Technical Project Coordinator at our Tonawanda, NY location to support the Hebeler-Howard Marten (HHM) division. This full-time, exempt position that supports the Project Management team in the execution of engineered equipment and fabrication projects from order receipt through shipment. This role assists with project planning, documentation control, schedule tracking, customer communications, and cross-functional coordination between Engineering, Manufacturing, Quality,  Supply Chain, and Shipping.

The successful candidate will develop project management and technical knowledge while helping ensure customer requirements, quality standards, and delivery commitments are met. This position may independently coordinate smaller projects or phases of larger projects under the guidance of a Project Manager. Please visit https://hebelerhowardmarten.com/ to see the products and capabilities of HHM.

Schedule

Monday-Friday, 8 a.m.- 5 p.m., Some remote work is possible.

ESSENTIAL FUNCTIONS:

• Assist Project Managers with the coordination and execution of customer projects.
• Review customer purchase orders, specifications, and drawings to support project planning and execution.
• Maintain project documentation and ensure customer and internal requirements are properly communicated.
• Track project milestones and provide schedule updates to Project Managers and internal stakeholders.
• Attend project kickoff meetings and assist with meeting preparation, action item tracking, and follow-up  activities.
• Coordinate communication between Engineering, Manufacturing, Quality, Purchasing, and Shipping to support project objectives.
• Assist in identifying and communicating project issues, risks, and schedule impacts to Project Managers.
• Support customer communications regarding project status, documentation requirements, and routine inquiries.
• Review and maintain required quality documentation and turnover packages to ensure contractual requirements are met.
• Coordinate customer deviation requests and documentation submissions for approval. 
• Assist with customer inspections, audits, witness testing, and facility visits as required 
• Facilitate communication of production, drawing, and quality concerns to the appropriate departments for resolution. 
• Create and maintain project data within the ERP system, including part numbers, routings, and projec records. 
• Support supplier issue resolution through the preparation and submission of Material Rejection Reports (MRRs). 
• Assist Shipping and Logistics personnel with project shipment documentation and related requirements. 
• Maintain records of continuous  improvement suggestions and lessons learned from project execution. 
• Coordinate and independently  execute smaller projects as assigned, under the guidance of the Project Management team.

Requirements

• Associate's Degree in Engineering Technology, Design, or a related field preferred.
• Bachelor's Degree in a technical discipline is considered an asset.
• 1 to 3 years of experience in project coordination, manufacturing, engineering support, or a related field
• preferred.
• Experience working in a custom manufacturing, fabrication, industrial equipment, or power generation
• environment is an asset.
• Experience interpreting engineering drawings and technical specifications is preferred.
• Must be able to travel to Canada
• Ability to read and interpret engineering drawings, specifications, and technical documentation.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Ability to work collaboratively across multiple departments.
• Intermediate proficiency in Microsoft Oice applications, including Excel, Word, Outlook, and
• Adobe Acrobat.
• Experience with ERP systems is preferred.
• Ability to identify issues, gather information, and escalate concerns appropriately.
• Desire to develop project management and technical expertise within a manufacturing
• environment.
• Ability to function eectively in a fast-paced, deadline-driven environment.

Competitive Benefits 

• Generous paid time off as well as 80 hours of holiday pay each year. 
• Ability to become an Employee Owner. This benefit is fully funded by the company—no employee contribution required—and builds value for you over time based on the company's performance. While results vary from year to year, the ESOP consistently delivers retirement benefits that exceed those of a typical 401(k) match. 
• Medical, Dental, and Vision Insurance. We provide a company contribution with Health Savings Account (HSA) participation. Flexible Spending Accounts (FSAs) are also available for healthcare and dependent care expenses, regardless of whether you are enrolled in a company medical plan.
• Company paid Basic Life Insurance, Accidental Death & Dismemberment (AD&D), and Long-Term Disability coverage, along with supplemental Short-Term Disability coverage (company pays 50% of premium).
• Voluntary coverages such as additional life insurance, accident insurance and more. 
• Employee Assistance Program. Our EAP offers free, confidential support including legal and financial consultations, counseling services, estate planning, travel assistance, and work-life resources such as childcare, eldercare, and health advocacy.
• Employee Referral Program bonus.
• Educational Assistance. 
• Career Advancement. CPEG is 100% employee-owned and led by a dynamic executive team of talented individuals who have risen through the management structure.
• Option to contribute to a 401(k) plan with flexible loan feature—invest in your future while keeping access to your funds if you need them. 
• Cash Balance Pension Plan. We contribute to this retirement savings on your behalf—no employee contribution required. Combined with a guaranteed 4% rate of return, this means you receive a consistent and valuable retirement benefit every year.

Hebeler-Howard Marten Manufacturing LLC is an equal opportunity organization. We recruit, employ, train, compensate, and promote without regard to actual or perceived: race (including traits historically associated with race, such as hair texture and protective hairstyles), color, creed, religion (including wearing attire, clothing or facial hair in accordance with the tenets of religion), sex (including pregnancy, childbirth or related medical conditions and transgender status), gender identity or expression, reproductive health decisions, familial status, national origin, physical or mental disability (including gender dysphoria and being a certified medical marijuana patient), genetic information (including predisposing genetic characteristics), age (18 and over), veteran status, military status, sexual orientation, marital status, certain arrest or conviction records, domestic violence victim status and any other status protected by law. 

*The salary range indicated in this posting represents the minimum and maximum of the salary range for this position. Actual salary will vary depending on factors including, but not limited to, budget available, prior experience, knowledge, skill and education as they relate to the position’s qualifications, in addition to internal equity. The posted salary range reflects just one component of our total rewards package. Other components of the total rewards package may include participation in group health and/or dental insurance, retirement plan, wellness program, paid time away from work, and paid holidays.